Document Controller

NES Fircroft; Turkey; On-site; TRY 350,000 - 550,000; Full time

Job summary

NES Fircroft in Istanbul, Turkey, is seeking an experienced Document Controller to manage project documentation through its lifecycle, ensuring accuracy, compliance, traceability and timely distribution of technical and project records.

You will run day-to-day EDMS activities, perform quality checks, initiate and monitor review workflows, maintain distribution matrices, generate status reports and support users while upholding confidentiality and version control, working closely with

Qualifications

• Minimum 6 years of professional experience.
• At least 3 years of dedicated Document Control experience within Oil & Gas, EPC, engineering, construction, or major infrastructure projects.
• Proven experience managing the full lifecycle of technical and project documentation.
• Strong understanding of Electronic Document Management Systems (EDMS).
• Experience coordinating document workflows between contractors, vendors, consultants, and project teams.
• Strong organisational, planning, and communication skills.
• Ability to manage multiple priorities in a fast-paced project environment.

Responsibilities

• Manage day-to-day document control activities within the EDMS, including: Registration and processing of incoming documents; Preparation and issuance of transmittals; Initiation and monitoring of document review workflows; Maintenance of document distribution matrices; Compilation and issuance of review comments; Return of reviewed documentation to contractors and stakeholders.
• Perform quality checks on documentation to ensure compliance with project standards, procedures, numbering conventions, formatting requirements, and document quality expectations.
• Monitor and expedite document review cycles to ensure timely approvals and prevent project delays.
• Support system users by providing guidance and training on document management tools and processes.
• Liaise with internal stakeholders and contractors to facilitate effective document flow and correspondence management.
• Assist with EDMS administration, including troubleshooting, configuration support, and coordination of system maintenance activities.
• Produce regular reports on document status, highlighting progress, risks, delays, and areas requiring attention.
• Ensure all documentation is correctly registered, classified, archived, and readily accessible in its latest approved version.
• Maintain strict confidentiality in the handling of all project, technical, commercial, and contractual documentation.
• Support project teams on all matters related to document management and control.
• Promote compliance with HSSE requirements and company procedures.

Skills

Document Control

EDMS Management

Technical Documentation

Quality Assurance

Records Management

Workflow Coordination

Stakeholder Communication

Reporting & Tracking

Version Control

Microsoft Office Suite

Attention to Detail

Tools

EDMS

Job description

The Document Controller is responsible for managing and controlling project documentation throughout its lifecycle, ensuring accuracy, compliance, traceability, and timely distribution of all technical and project records.

Key Responsibilities

• Manage day-to-day document control activities within the Electronic Document Management System (EDMS), including:
  • Registration and processing of incoming documents.
  • Preparation and issuance of transmittals.
  • Initiation and monitoring of document review workflows.
  • Maintenance of document distribution matrices.
  • Compilation and issuance of review comments.
  • Return of reviewed documentation to contractors and stakeholders.
• Perform quality checks on documentation to ensure compliance with project standards, procedures, numbering conventions, formatting requirements, and document quality expectations.
• Monitor and expedite document review cycles to ensure timely approvals and prevent project delays.
• Support system users by providing guidance and training on document management tools and processes.
• Liaise with internal stakeholders and contractors to facilitate effective document flow and correspondence management.
• Assist with EDMS administration, including troubleshooting, configuration support, and coordination of system maintenance activities.
• Produce regular reports on document status, highlighting progress, risks, delays, and areas requiring attention.
• Ensure all documentation is correctly registered, classified, archived, and readily accessible in its latest approved version.
• Maintain strict confidentiality in the handling of all project, technical, commercial, and contractual documentation.
• Support project teams on all matters related to document management and control.
• Promote compliance with Health, Safety, Security, and Environmental (HSSE) requirements and company procedures.

Accountabilities

• Ensure the accuracy, completeness, and traceability of all documentation under responsibility.
• Guarantee compliance with document management procedures and quality requirements.
• Support project execution through the timely processing and distribution of technical documentation.
• Provide reliable reporting and identify document management risks, delays, or inconsistencies.
• Maintain document integrity and version control throughout the project lifecycle.

Candidate Profile Qualifications & Experience

• Minimum 6 years of professional experience.
• At least 3 years of dedicated Document Control experience within Oil & Gas, EPC, engineering, construction, or major infrastructure projects.
• Proven experience managing the full lifecycle of technical and project documentation.
• Strong understanding of Electronic Document Management Systems (EDMS).
• Experience coordinating document workflows between contractors, vendors, consultants, and project teams.
• Strong organisational, planning, and communication skills.
• Ability to manage multiple priorities in a fast-paced project environment.

Language Requirements

• Fluent English, both written and spoken.

Location

• Residential position based in Istanbul, Turkey.
• No international site travel required.

Reporting Line

• Reports to: Lead Document Controller.
• Functional support to Project Controls and wider project teams.

Key Skills

• Document Control
• EDMS Management
• Technical Documentation
• Quality Assurance
• Records Management
• Workflow Coordination
• Stakeholder Communication
• Reporting & Tracking
• Compliance Management
• Version Control
• Microsoft Office Suite
• Attention to Detail

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.