Personal Assistant to CEO

ViTO Energy, Engineering & Construction; Fatih; On-site; TRY 200,000 - 360,000; Full time

Job summary

ViTO Energy Engineering and Construction seeks a highly motivated Personal Assistant to provide top-level support for our CEO at the Istanbul Head Office, Vadistanbul. The role requires strong English and Turkish communication, extensive calendar management, and discreet handling of confidential information.

The ideal candidate has a university degree, 7–8 years of executive assistance experience, and proficient MS Office skills.

Qualifications

• University Degree in related field.
• Minimum 7-8 years of proven experience as an Executive & Personal Assistant to top level of management.
• Excellent verbal and written communications skills both in Turkish and English.
• Advanced computer skills including MS Office Applications.
• Ability to organize a daily workload by priorities.
• Able to meet deadlines in a fast-paced quickly changing environment.
• Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges.
• Team player, result-oriented with strong planning and organization skills.
• Exceptional interpersonal communication skills.
• Being flexible in working hours.

Responsibilities

• Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully.
• Preparing presentations and reports.
• Filing and archiving all correspondences and documentation in an organized and consistent manner.
• Undertaking the tasks of receiving calls, taking messages and routing correspondences.
• Maintaining diary, arrange meetings and appointments and provide reminders.
• Organizing travel and accommodation arrangements.
• Maintaining confidentiality and uses a high degree of discretion.

Skills

Verbal and written communication

Prioritization capability

Proactive and self-disciplined

Team player and planning

Interpersonal skills

Flexible hours

Discretion and confidentiality

MS Office proficiency

Education

University degree

Tools

MS Office

Job description

About the job

ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC (Engineering, Procurement, and Construction) services provider for industrial projects. Our industry-specific organization focuses on executing turnkey projects in the oil, gas, and energy sectors. Utilizing modern technology and techniques to deliver excellent results and added value to our clients, our Group currently operates from headquarters in Qatar, India, the United Arab Emirates, Germany, and Istanbul.

We are looking for a highly motivated “Personal Assistant” who will provide top-level assistance for our CEO in our İstanbul Head Office, Vadistanbul.

Main Responsibilities:

• Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
• Preparing presentations and reports,
• Filing and archiving all correspondences and documentation in an organized and consistent manner,
• Undertaking the tasks of receiving calls, taking messages and routing correspondences,
• Maintaining diary, arrange meetings and appointments and provide reminders,
• Organizing travel and accommodation arrangements,
• Maintaining confidentiality and uses a high degree of discretion.

Knowledge & Experience:

• University Degree in related field,
• Minimum 7-8 years of proven experience as an Executive & Personal Assistant to top level of management,
• Excellent verbal and written communications skills both in Turkish and English,
• Advanced computer skills including MS Office Applications,
• Ability to organize a daily workload by priorities,
• Able to meet deadlines in a fast-paced quickly changing environment,
• Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
• Team player, result-oriented with strong planning and organization skills,
• Exceptional interpersonal communication skills,
• Being flexible in working hours.