Executive Assistant and Reporting Specialist

Fevup Brands; Kadıköy; On-site; TRY 180,000 - 280,000; Full time

Job summary

Fevup Brands in Istanbul's Fashion Office seeks an Executive Assistant and Reporting Specialist to support the General Manager, manage the GM's calendar, plan meetings, and prepare materials for discussions with senior partners.

You will track company-wide metrics, generate regular KPI reports, perform data analysis using Excel and Power BI, and ensure confidential handling of sensitive information while coordinating cross-department efforts.

Qualifications

• Bachelor's degree or higher in a relevant field.
• Minimum 5 years of experience in executive assistance, analytics, or related roles.
• Strong numerical skills and proficiency with Excel; experience with Power BI preferred.
• Excellent planning, organization, and follow-up abilities.

Responsibilities

• Organize GM's daily workflow and manage agenda.
• Plan meetings: materials, participants, time management.
• Take detailed meeting notes; track decisions and actions.
• Monitor KPIs and operational data; prepare and present reports.
• Conduct data analysis using Excel, Power BI, and related tools.
• Provide cross-department support as needed.
• Manage GM's internal and external communications.
• Represent the company professionally to senior guests and stakeholders.
• Handle confidential processes per company policies.
• Adapt to startup dynamics with holistic, solution-oriented approaches.

Skills

Numerical skills

Excel proficiency

Power BI experience

Analytical thinking

Communication skills

Adaptability

Multitasking

Planning & organization

English proficiency

Education

Industrial Engineering

Business Engineering

Business Administration

Economics

Tools

Power BI

Excel

Job description

About Fevup Brands

Fevup Brands is an e-export consortium that unites high-potential local e-commerce brands under one roof, offering end-to-end growth solutions in branding, digital marketing, data science, artificial intelligence, supply chain, and logistics.

Our ecosystem spans fashion, home & living, cosmetics, and outdoor categories, scaling brands across international marketplaces and D2C channels, including the USA, Europe, the UK, and the GCC.

We are looking for an Executive Assistant and Reporting Specialist to work closely with our General Manager at our Istanbul Fashion Office.

Job Description

• Organize the General Manager's daily workflow and manage their agenda effectively,
• Plan all meeting organizations; prepare meeting materials, inform participants, and ensure proper time management,
• Take detailed and clear meeting notes; track decisions and action items and share them with relevant stakeholders,
• Monitor company-wide numerical metrics, KPIs, and operational data; prepare regular reports and present them to the General Manager,
• Conduct data analysis processes using Excel, Power BI, and similar tools,
• Provide support to internal departments when necessary,
• Manage the General Manager's internal and external correspondence and communication flow,
• Represent the company professionally in front of senior guests, business partners, and stakeholders,
• Manage confidential processes in accordance with company policies,
• Adapt to the fast-changing dynamics of the start-up ecosystem and develop holistic, solution-oriented approaches.

Qualifications

• Bachelor's degree in Industrial Engineering, Business Engineering, Business Administration, or Economics,
• Minimum 5 years of experience in executive assistance, analytical reporting, or related roles,
• Strong numerical skills; advanced proficiency in Excel and preferably experience with analytical tools such as Power BI,
• Strong follow-up ability, detail-oriented working style, and high planning and organizational skills,
• Familiarity with the start-up ecosystem, with strong adaptability and multitasking capability,
• Strong communication skills, high representation ability, and a presentable demeanor,
• Experience in roles requiring confidentiality, reliability, and professionalism,
• Ability to adapt to a flexible work environment and provide holistic support to departments,
• Strong analytical thinking skills; ability to interpret data and transform it into meaningful reports,
• Advanced proficiency in English.

Competencies

• Analytical thinking: Ability to accurately analyze data and convert it into meaningful reports,
• Planning and organization: Ability to effectively manage a busy agenda and meeting coordination processes,
• Follow-up and execution: Ability to consistently track action items and ensure timely completion,
• Communication skills: Ability to communicate professionally with senior executives and stakeholders,
• Detail-oriented working: A meticulous, careful, and organized approach to all processes,
• Confidentiality awareness: Ability to securely manage the executive's and company's critical information,
• Adaptability: Ability to quickly adjust to the fast-changing dynamics of the start-up environment,
• Digital tool proficiency: Strong command of Excel and preferably experience with analytical tools such as Power BI.