Executive & Project Assistant

Yıldız Holding; Fatih; On-site; TRY 300,000 - 420,000; Full time

Job summary

Yıldız Holding is seeking an Executive & Project Assistant to support the COO with calendar management, project tracking, and cross-functional communications across internal and external stakeholders.

The role includes developing executive materials, coordinating travel and meetings, and ensuring confidentiality while leveraging AI and digital tools to boost productivity and drive initiatives.

Qualifications

• 3+ years of experience in a similar executive-support role.
• Advanced knowledge in MS Office Applications.
• Working knowledge of generative AI tools (e.g., ChatGPT, Gemini) for content creation, research, summarization, and productivity.
• Advanced verbal and written English.
• Strong human-relations, communication, listening and representation skills.
• Positive communication with initiative when needed.

Responsibilities

• Manage calendar, meeting flow, and stakeholder communications across internal and external parties
• Proactively track, follow up, and report on key projects and cross-functional initiatives
• Develop high-impact presentations and executive-level materials
• Oversee document flow, approvals, and administrative processes with confidentiality
• Organize end-to-end travel, meetings, and events with attention to detail
• Support COO’s decision-making by anticipating needs and mitigating risks
• Leverage digital tools to optimize processes and outputs
• Utilize generative AI to improve productivity and content quality
• Conduct market and industry research providing concise briefings on trends
• Prepare strategic messages, briefings, and summaries for internal communications

Skills

MS Office

Generative AI tools

English proficiency

Executive support

Communication skills

Time management

Tools

AI tools (ChatGPT, Gemini)

Job description

Executive & Project Assistant

The story of Yıldız Holding, which started with biscuit production in Istanbul in 1944, continues today with our food‑snack products that we have reached 4 billion people in 5 continents with more than 300 brands and with our retail companies all over Turkey. With our 80 thousand employees, the majority of whom are located in Turkey, we aim to reach the better without stopping, and we produce a wide range of products from biscuits to chocolate, from frozen food to packaging in a total of 45 factories, 20 of which are abroad. We always raise the bar in economic contribution, employment, exports, social solidarity and sustainability. We give priority to social contribution with the principle of "Make Happy Be Happy" and we have been producing happiness for more than 80 years with our products, services and sustainable social responsibility understanding.

What Awaits You, What Will Be Your Responsibilities?

• Manage calendar, meeting flow, and stakeholder communications across internal and external parties
• Proactively track, follow up, and report on key projects and cross-functional initiatives
• Develop high-impact presentations and executive-level materials, transforming complex information into clear and compelling narratives
• Oversee document flow, approvals, and administrative processes with a high level of accuracy and confidentiality
• Organize end-to-end travel, meetings, and events with strong attention to detail
• Anticipate needs, identify risks, and provide solutions to support the COO’s decision-making process
• Technologically adept, with a strong ability to utilize digital tools to optimize processes and outputs
• Leverage generative AI and digital tools to improve productivity, automate workflows, and enhance content quality
• Conduct market and industry research, providing concise briefings on relevant trends, competitors, and innovations
• Support internal communication by preparing strategic messages, briefings, and summaries if needed.

What Are the Qualifications We Expect?

• A minimum of 3 years of experience in a similar role, preferably providing business support to senior-level executives
• Advanced knowledge in MS Office Applications.
• Working knowledge of generative AI tools (e.g., ChatGPT, Gemini) and their use in supporting content creation, research, summarization, and day-to-day productivity
• Advanced verbal and written English
• Successful in human relations, effective communication, listening and representation skills.
• Positive communication, able to take initiative when necessary.

Which Skills Will Highlight You?

• Solution oriented.
• Strong business follow-up skills and successful in time management.
• High ability of planning and organization.
• The ability of analytical thinking.
• Pro‑active approach.