Administrative Office Manager

Gini Talent; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

Gini Talent is seeking an Administrative Office Manager for our Istanbul office, fluent in Turkish and Ukrainian. You will coordinate day-to-day office operations, manage communications, and support sales and warehouse activities while ensuring accurate data entry and reporting.

The ideal candidate is highly organized, detail-oriented, and comfortable working with Parasut and Odoo, CRM systems, and ERP-style processes.

Qualifications

• Fluent in Turkish and Ukrainian, both written and spoken.
• Strong organizational and multitasking skills.
• Proficient with Microsoft Office applications.
• Experience with ERP, accounting, or business management systems.
• Familiarity with CRM systems and reporting processes is an advantage.

Responsibilities

• Provide administrative and operational support for the Istanbul office
• Manage daily communication in Turkish and Ukrainian
• Process customer orders and ensure accurate data entry
• Work with Parasut and Odoo systems
• Manage and maintain financial and operational documentation
• Prepare operational reports for management
• Monitor and manage warehouse inventory records
• Support green coffee sales activities
• Research and identify potential clients and business opportunities
• Maintain and update CRM and customer databases
• Assist in organizing exhibitions, trade fairs, and company events
• Support daily office administration and operational processes

Skills

Turkish language

Ukrainian language

Organizational skills

Multitasking

Microsoft Office

Independent worker

Tools

Parasut

Odoo

CRM systems

ERP systems

Job description

Administrative Office Manager (Turkish & Ukrainian Speaker)

About Gini Talent

Gini Talent is a global recruitment, staffing, and workforce solutions company operating across multiple countries. We support leading international organizations in building high-performing teams through permanent recruitment, staffing, EOR/PEO services, and talent solutions.

With a strong presence across Europe, the Middle East, Africa, Asia, and the Americas, we help businesses connect with top talent and drive sustainable growth. Our expertise spans technology, engineering, digital transformation, and business operations.

We are currently recruiting on behalf of our client for an Administrative Office Manager position based in Istanbul.

About Our Client

Our client is an international coffee company specializing in the sourcing, importing, roasting, and distribution of high-quality green and specialty coffee. Working closely with coffee professionals, roasters, and businesses across various markets, they are committed to delivering premium coffee products and exceptional industry expertise.

As part of their continued growth in Türkiye, they are looking for an organized and proactive Administrative Office Manager to join their Istanbul office.

Position Overview

The Administrative Office Manager will play a key role in supporting the day-to-day operations of the Istanbul office. This position involves coordinating administrative activities, maintaining operational records, supporting sales operations, and ensuring effective communication with internal and external stakeholders.

The ideal candidate is highly organized, detail-oriented, and fluent in both Turkish and Ukrainian.

Responsibilities

• Provide administrative and operational support for the Istanbul office
• Manage daily communication in Turkish and Ukrainian
• Process customer orders and ensure accurate data entry
• Work with Parasut and Odoo systems
• Manage and maintain financial and operational documentation
• Prepare operational reports for management
• Monitor and manage warehouse inventory records
• Support green coffee sales activities
• Research and identify potential clients and business opportunities
• Maintain and update CRM and customer databases
• Assist in organizing exhibitions, trade fairs, and company events
• Support daily office administration and operational processes

Requirements

• Fluent in Turkish and Ukrainian, both written and spoken
• Previous experience in office administration, office management, or operations roles
• Strong organizational and multitasking skills
• Experience with administrative and operational processes
• Experience using ERP, accounting, or business management systems
• Familiarity with CRM systems and reporting processes is an advantage
• Strong attention to detail and problem-solving abilities
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office applications

Nice to Have

• Experience with Odoo and/or Parasut
• Experience in sales support, order management, or customer operations
• Experience working in an international or multicultural environment