Office Administrator (Turkey)

V.Group; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

V.Group in Istanbul (Fatih) seeks an organized Office Administrator to manage day-to-day operations and support the recruitment and seafarer programs. The role includes visa processing, procurement, document filing, and liaising with building management.

Ideal candidates have 2+ years in office administration, strong MS Office skills, and proven reliability in fast-paced environments. This on-site position offers growth in a dynamic maritime admin team.

Qualifications

• Minimum of 2 years of experience in office administration or related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, and Outlook with accuracy and speed.

Responsibilities

• Create purchase orders for products and services.
• Manage annual membership fees and ensure they appear on the payment list.
• File company documents and retrieve them from legal institutions when needed.
• Organize visa applications for administrators’ travel.
• Arrange accommodations for visitors to the office in Istanbul.
• Procure daily office supplies and business necessities.
• Solicit offers and compare prices for office procurement.
• Coordinate heating, ventilation, safety and other office services.
• Handle daily courier and cargo arrangements.
• Organize office repairs and renovations.
• Coordinate IT support with the IT department as required.
• Assist seafarers with office visits and application documents.
• Support seafarers taking the Marlins exam.
• Manage office phone calls and route to the appropriate contact.
• Welcome new applicants for the recruitment department.
• Contact building management for office-related needs.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

University diploma or equivalent; Associate/Bachelor preferred

Tools

MS Office Suite

Job description

• Creating purchase orders for products and services.
• Managing annual membership fees with the Marine Chamber of Commerce and Istanbul Chamber of Commerce, ensuring they are added to the payment list.
• Filing company documents and obtaining them from relevant legal institutions when necessary.
• Organizing visa applications for administrators’ foreign travel.
• Arranging accommodations for visitors to the Turkey office.
• Procuring daily office supplies and business needs.
• Soliciting offers and conducting price comparisons for office procurement.
• Coordinating office services such as heating, ventilation, and safety.
• Handling daily courier and cargo arrangements.
• Organizing office repairs and renovations.
• Arranging technical support with the IT department as needed.
• Coordinating seafarers’ office visits and assisting with application documents.
• Supporting seafarers taking the Marlins exam.
• Managing office phone calls and transferring to the appropriate contact person when necessary.
• Welcoming new applicants for the recruitment department.
• Contacting building management for office-related needs and issues.
• Providing tea and coffee service for guests.
• Ordering lunch for guests and visitors.

• University diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of experience in office administration or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.