Administrative Assistant

BL Harbert International LLC; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

B.L. Harbert International (BLHI) is seeking an Admin Assistant to join our International Group in Istanbul, Turkey. The role requires excellent Turkish and English communication to follow up with expats and local staff and reports to the HR and Admin Manager.

The position involves front desk reception, document handling, calendar coordination, and general office support to ensure smooth operations across our international projects.

Qualifications

• Bachelor’s degree and 0–2 years of work experience.
• Excellent written and verbal communication in Turkish and English.
• Proficient with MS Office and basic office procedures.

Responsibilities

• Provide administrative support for BLHI International Group.
• Serve as receptionist at front desk.
• Maintain office operations, type, copy, answer phones, and manage supplies.
• Manage correspondence and document control.
• Support travel arrangements and reports.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Organizational skills

Initiative

Urgency and timeliness

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

B.L. Harbert International (BLHI), a USA based international design-build, construction management, and general contracting company, is looking for a Admin Assistant to work with our International Group in Istanbul, Turkey. Candidates must have excellent verbal and written communication skills in both Turkish and English, as a daily responsibility will be following up with the expats and local employees. The role will report to the HR and Admin Manager.

Responsibilities

• Provide administrative support for BLHI International Group
• Serve as receptionist at front desk
• Collect and distribute mail, personal and company packages.
• Maintain office operations and procedures, type, make copies, answer the telephone, requisition office supplies, and manage office and mail room inventory
• Manage, distribute, and control correspondence
• Assist in redactions of documents
• Edit spreadsheets and input data
• Ensure maintenance of required operations documentation and records, assist with document control
• Remotely support overseas construction projects
• Assist in the preparation of regularly scheduled reports and travel arrangements
• Provide general support to visitors
• Maintain schedule and coordinate calendar activities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Handle requests and queries from senior managers in coordination with or direction from HR & Admin Manager

Requirements

• Turkish Citizen or Lawful Registered Resident
• Bachelor’s Degree and 0-2 year work experiences
• Experience with MS Office Suite
• Must be living in or available to relocate to Istanbul, Turkey
• Physical requirements include, but are not limited to: some light lifting may be required (50 lbs), walking, standing, sitting, keyboarding, writing and reading

Knowledge, Skills and Abilities

• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Ability to take initiative and motivate others
• Strong sense of urgency and ability to be timely in performing tasks

Physical Demands

To perform the duties of this job, the employee must:

• Have the ability to repetitively use hands to grasp, reach above and below with arms, and work overhead
• Have the ability to stoop, bend, walk, kneel, crouch and crawl
• Have the ability to lift, carry and/or move up to 25 lbs. of weight in the form of paper, boxes, files, etc.
• Have the ability to sit for extended periods with occasional standing required
• Possess the manual dexterity to operate office equipment, filing, and perform specialized skills
• Possess a high degree of concentration necessary in a busy office environment

To perform the duties of this job, the employee

• Must be able to work in an office environment
• Must have flexibility with hours in order to better accommodate business needs