Office Operations & Logistics Administrator

V.Group; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

V.Group in Istanbul (Fatih) seeks an organized Office Administrator to manage day-to-day operations and support the recruitment and seafarer programs. The role includes visa processing, procurement, document filing, and liaising with building management.

Ideal candidates have 2+ years in office administration, strong MS Office skills, and proven reliability in fast-paced environments. This on-site position offers growth in a dynamic maritime admin team.

Qualifications

• Minimum of 2 years of experience in office administration or related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Word, Excel, and Outlook with accuracy and speed.

Responsibilities

• Create purchase orders for products and services.
• Manage annual membership fees and ensure they appear on the payment list.
• File company documents and retrieve them from legal institutions when needed.
• Organize visa applications for administrators’ travel.
• Arrange accommodations for visitors to the office in Istanbul.
• Procure daily office supplies and business necessities.
• Solicit offers and compare prices for office procurement.
• Coordinate heating, ventilation, safety and other office services.
• Handle daily courier and cargo arrangements.
• Organize office repairs and renovations.
• Coordinate IT support with the IT department as required.
• Assist seafarers with office visits and application documents.
• Support seafarers taking the Marlins exam.
• Manage office phone calls and route to the appropriate contact.
• Welcome new applicants for the recruitment department.
• Contact building management for office-related needs.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

University diploma or equivalent; Associate/Bachelor preferred

Tools

MS Office Suite

Job description

V.Group in Istanbul (Fatih) seeks an organized Office Administrator to manage day-to-day operations and support the recruitment and seafarer programs. The role includes visa processing, procurement, document filing, and liaising with building management.

Ideal candidates have 2+ years in office administration, strong MS Office skills, and proven reliability in fast-paced environments. This on-site position offers growth in a dynamic maritime admin team.