Global Operations & Executive Admin Specialist

Blue Palm Operational; Fatih; On-site; TRY 167,000 - 257,000; Full time

Job summary

Blue Palm Operational in Istanbul seeks an Administration Assistant to support day-to-day operations of the central office and coordinate with international offices in the USA and Austria. The role combines executive support, employee operations, office management, and financial follow-up to ensure accurate, documented administrative processes.

You will work to improve workflows, track tasks, and maintain organized records, enabling management to focus on core activities while upholding

Qualifications

• Fluent English written and spoken is required.
• Strong organizational and prioritization skills are essential.
• Good communication and coordination abilities with internal teams.
• Ownership, follow-up and ability to work within structured processes.
• Adaptability and a solution-oriented mindset.

Responsibilities

• Provide Executive Support and coordinate administrative matters between departments and offices.
• Coordinate candidate interviews, onboarding and offboarding with IT and teams.
• Prepare, organize, and archive documents in digital and physical formats; handle official correspondence.
• Track office expenses, invoices, and payments; maintain records and liaise with vendors.
• Manage purchasing, office supplies, quotations, and courier/document delivery processes.
• Support general administration and ad hoc requests from management.

Skills

Fluent English

Organizational skills

Communication skills

Ownership & follow-up

Adaptability

Job description

Blue Palm Operational in Istanbul seeks an Administration Assistant to support day-to-day operations of the central office and coordinate with international offices in the USA and Austria. The role combines executive support, employee operations, office management, and financial follow-up to ensure accurate, documented administrative processes.

You will work to improve workflows, track tasks, and maintain organized records, enabling management to focus on core activities while upholding