Global Executive Assistant — Calendar & Travel Lead

Abbott; Fatih; In loco; TRY 240.000 - 420.000; Tempo pieno

Descrizione del lavoro

Abbott, located in Istanbul, seeks an Executive Assistant to provide high-level administrative support to the Executive, manage complex calendars across time zones, and coordinate global travel arrangements. The role requires discretion, strong English skills, and experience in multinational settings.

The candidate will prepare reports and presentations to brand standards, coordinate with stakeholders, and handle ad hoc projects while maintaining confidentiality and professionalism.

Competenze

• Minimum 7 years in similar roles within multinational companies.
• PowerPoint (advanced), Word (advanced), Excel (intermediate).
• Strong verbal and written communication, interpersonal and organizational skills.
• Excellent command of English.
• Ability to multitask and meet deadlines.
• Maintain a high degree of confidentiality and professionalism.
• Conform to internal company procedures.

Mansioni

• Provide efficient and confidential administrative support to the Executive and other delegated parties.
• Manage and maintain a complex calendar across global time zones; coordinate meetings and calls.
• Organize global travel arrangements and itineraries, including visas and bookings.
• Prepare documents, reports, and presentations to high standards with brand consistency.
• Act as point of contact between Executive, stakeholders, staff and external parties.
• Track live projects, team whereabouts and holidays across regions.
• Take minutes in meetings and distribute follow-up items.
• Process and follow up on expense reports.
• Manage visitor schedules and arrange related requirements (hotel, travel, restaurants).
• Assist with ad hoc duties and projects.

Conoscenze

Verbal communication

Written communication

Organization

Multitasking

English proficiency

Strumenti

PowerPoint

Word

Excel

Descrizione del lavoro

Abbott, located in Istanbul, seeks an Executive Assistant to provide high-level administrative support to the Executive, manage complex calendars across time zones, and coordinate global travel arrangements. The role requires discretion, strong English skills, and experience in multinational settings.

The candidate will prepare reports and presentations to brand standards, coordinate with stakeholders, and handle ad hoc projects while maintaining confidentiality and professionalism.