Executive Assistant

Abbott; Fatih; On-site; TRY 240,000 - 420,000; Full time

Job summary

Abbott, located in Istanbul, seeks an Executive Assistant to provide high-level administrative support to the Executive, manage complex calendars across time zones, and coordinate global travel arrangements. The role requires discretion, strong English skills, and experience in multinational settings.

The candidate will prepare reports and presentations to brand standards, coordinate with stakeholders, and handle ad hoc projects while maintaining confidentiality and professionalism.

Qualifications

• Minimum 7 years in similar roles within multinational companies.
• PowerPoint (advanced), Word (advanced), Excel (intermediate).
• Strong verbal and written communication, interpersonal and organizational skills.
• Excellent command of English.
• Ability to multitask and meet deadlines.
• Maintain a high degree of confidentiality and professionalism.
• Conform to internal company procedures.

Responsibilities

• Provide efficient and confidential administrative support to the Executive and other delegated parties.
• Manage and maintain a complex calendar across global time zones; coordinate meetings and calls.
• Organize global travel arrangements and itineraries, including visas and bookings.
• Prepare documents, reports, and presentations to high standards with brand consistency.
• Act as point of contact between Executive, stakeholders, staff and external parties.
• Track live projects, team whereabouts and holidays across regions.
• Take minutes in meetings and distribute follow-up items.
• Process and follow up on expense reports.
• Manage visitor schedules and arrange related requirements (hotel, travel, restaurants).
• Assist with ad hoc duties and projects.

Skills

Verbal communication

Written communication

Organization

Multitasking

English proficiency

Tools

PowerPoint

Word

Excel

Job description

JOB DESCRIPTION:

Executive Assistant

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women’s health, cardiometabolic, pain management/central nervous system, and respiratory. .

What You’ll Do

• Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
• Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
• Organizeglobaltravelarrangements and itineraries to all regions of world, including flights, visaapplicationsetc. in line with thetravelrequirements.
• Preparation of documents,reports, andpresentationsto high standard (formatting, re-working, proof-readingetc) ensuringbrand consistencyand according to brand guidelines.
• Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
• Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
• Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
• Process and follow-upexpense reports.
• Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel,travel, restaurants, entertainment,printing, and general enquiries.
• Assist with any other duties/ad hoc projects assigned.

Required Qualifications

• A minimum of 7 years’ work experience in similar roles in multinational companies.
• Should be proficient inPowerPoint(advanced), Word (advanced), Excel (Intermediate)
• Must have strongverbal andwritten communication, interpersonal andorganizational skills.
• Must have excellent command of English.
• Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
• Must be able to maintain a high degree of confidentiality andprofessionalism.
• Must be able to conform to all internal and standard company procedures.

Preferred Qualifications

• Ability to work in a highly matrixed and geographically diverse business environment.
• Work within a team and as an individual contributor in a face-paced,changing environmentand be comfortable communicating with members of staff from all levels and areas of the business.
• Ability to work unsupervised, using initiative.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

EPD Established Pharma

LOCATION:

Türkiye > Istanbul : Saray Mah Dr Adnan Buyukdeniz Cd Umraniye

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable