Executive & Personal Assistant to Tech Executive (English + Russian Required)

UltaHost; Turkey; Hybrid; TRY 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary, commensurate with experience

Direct working relationship with the principal

Long-term, stable position

Job summary

UltaHost seeks a high-caliber Executive & Personal Assistant to manage both professional and personal matters. This hybrid role requires an individual who can easily switch between scheduling board calls and coordinating international travel.

The ideal candidate will have 3+ years of experience in a similar role, near-native English fluency, and exceptional attention to detail. The position offers a stable long-term opportunity with significant growth potential.

Qualifications

• Perfect written and spoken English - strict requirement, near-native fluency only.
• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff.
• Discreet, trustworthy, and comfortable signing an NDA.

Responsibilities

• Manage the principal's professional calendar, meetings, and reminders.
• Draft, edit, and respond to professional correspondence.
• Coordinate international travel: flights, hotels, transfers.

Skills

Perfect written and spoken English

3+ years as an Executive Assistant

Exceptional attention to detail

Reliable home office setup

Tools

Notion

Slack

Gmail/Outlook

Job description

Reports to: Principal directly

Type: Full-time, long-term

Confidentiality: NDA required at offer stage

About The Role

A senior tech executive is seeking a high-caliber Executive & Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics — all in the same hour.

Key Responsibilities

Executive Support

• Manage the principal's professional calendar, meetings, and reminders across multiple time zones
• Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
• Coordinate internal and external meetings, prepare agendas, and follow up on action items
• Liaise with team members, partners, vendors, and clients on the principal's behalf
• Screen incoming communications and prioritize what reaches the principal
• Maintain confidential documents, contracts, and business records

Personal Support

• Manage personal calendar, appointments, and lifestyle commitments
• Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
• Handle personal errands, bookings, deliveries, and reservations
• Coordinate restaurant reservations, events, and social commitments
• Manage personal expenses, receipts, and reimbursements
• Oversee personal shopping, gift sourcing, and special occasion planning
• Liaise with household staff and service providers where needed

Cross-Cutting

• Operate with absolute discretion on confidential matters
• Be available for ad-hoc requests outside standard hours when required
• Anticipate needs and resolve problems before they're escalated

What We're Looking For

Non-negotiable

• Perfect written and spoken English - strict requirement, near-native fluency only
• 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
• Highly proactive - solves problems before they reach the principal
• Exceptional attention to detail and organizational discipline
• Discreet, trustworthy, and comfortable signing an NDA
• Reliable home office setup with stable internet and quiet working environment

Strong plus

• Arabic fluency (third language is highly valued)
• Fluent Russian (written and spoken)
• Experience supporting tech, SaaS, or hosting industry executives
• Background managing both business and personal affairs in parallel
• Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms

Style fit

• Polished and professional in tone
• Comfortable in a fast-paced environment with shifting priorities
• Flexible with hours; not a 9-to-5 role
• Operates with quiet confidence - no drama, no excuses

What's Offered

• Competitive salary, commensurate with experience (discussed at interview)
• Long-term, stable position with significant scope for ownership and growth
• Direct working relationship with the principal