Executive Assistant

Depa Marine; Fatih; On-site; TRY 2,011,000 - 3,352,000; Full time

Job summary

Depa Marine and Consultant Ltd. Sti is seeking an Executive Assistant to support the Managing Director in a fast-paced, international trading environment across UAE, Turkey, and Europe. This hands-on role requires proactive document management, client and bank correspondence, and coordination with accountants.

You will prepare commercial offers, handle KYC requests, and travel with the team to trade expos. Excellent English, strong AI tool usage, and meticulous organization are essential for

Qualifications

• Native or near-native English proficiency (written and spoken).
• Confident daily user of AI tools for speed and accuracy.
• Strong Microsoft Office skills (Excel, Word, Outlook) and Gmail experience.
• Extremely organized and detail-oriented, able to track many pieces.

Responsibilities

• Manage emails and business correspondence — draft, reply, follow up.
• Handle communication with banks: compliance requests, KYC, account queries.
• Coordinate with accountants — invoices, records, filings, day-to-day issues.
• Prepare and issue commercial offers to clients and track responses.
• Keep the Managing Director and the company organized: documents, deadlines, and to-dos.
• Provide general administrative and operational support across UAE entities.

Skills

English proficiency

AI tools usage

MS Office

Organized

Tools

ChatGPT

Claude

Gmail

Job description

Depa Marine and Consultant Ltd. Sti, founded in 1998, specializes in first-class services for diesel engines used in marine and stationary applications. Leveraging strong marine engineering expertise, the company sources competitive, high-quality spare parts through a worldwide network of suppliers and business partners. Depa Marine provides 2- and 4-stroke diesel engines, complete gen-sets, second-hand engines, separator and compressor units, and genuine, OEM, and replacement spare parts in new, used, or reconditioned condition. The company also specializes in the sale of complete used power plants, offering diesel and gas engine power plants for buyers worldwide — from single gen-sets to full multi-engine facilities, including dismantling, packing, and export coordination. Its product range includes key engine components such as crankshafts, cylinder heads, pistons, connecting rods, liners, bearings, valves, fuel injection systems, gasket sets, and other critical parts for marine and static applications. The company is committed to meeting diverse customer requirements with reliable, tailored solutions..

Executive Assistant — International Energy & Marine Trading

We are an international trading company dealing in power generation equipment and marine spare parts, operating across the UAE, Turkey, and Europe. We're hiring an Executive Assistant to work directly with the Managing Director and keep the company organized and moving.

This is a hands-on role at the center of a fast-paced international business. One day you're preparing a commercial offer for a client in Europe; the next you're handling a KYC request from our bank or chasing a document from our accountants. If you're organized, sharp with tools, and like real responsibility, you'll do well here.

What you'll do:

• Manage emails and business correspondence — draft, reply, follow up, and make sure nothing gets missed
• Handle communication with our banks: compliance requests, KYC documentation, account queries, and paperwork
• Coordinate with our accountants — invoices, records, filings, and resolving day-to-day issues
• Prepare and issue commercial offers to clients and track responses
• Keep the Managing Director and the company organized: documents, deadlines, follow-ups, and to-dos all in one clear system
• General administrative and operational support across our UAE entities

What we're looking for:

• Native or near-native English proficiency (written and spoken) — this is essential; you'll be writing to banks, clients, and international partners daily
• Confident daily user of AI tools (ChatGPT, Claude, or similar) — we work fast and expect you to use AI to work faster
• Strong Microsoft Office skills (Excel, Word, Outlook) and comfortable with Gmail and cloud tools
• Extremely organized and detail-oriented — able to track many moving pieces without dropping any
• Comfortable working full-time from our office — this is not a remote or hybrid role
• Flexible and willing to travel internationally when needed — joining trade expos, exhibitions, and business trips with the team
• Professional and discreet — you'll handle sensitive banking and business information
• Experience with banking compliance, KYC processes, or accounting coordination is a strong plus
• Work directly with the Managing Director — no layers, real responsibility from day one
• International travel opportunities — join us at trade expos and business trips across Europe, the Middle East, and Asia
• Flexible working hours — we care about results, not clock-watching
• Exposure to international deals across Europe, the Middle East, and Asia
• Small, fast team — your work is visible and matters immediately
• Competitive salary based on experience