Executive Assistant to the Chair

Gizli Şirket; Fatih; On-site; TRY 480,000 - 600,000; Full time

Job summary

Gizli Şirket seeks an experienced Executive Assistant to support the Chairman of the Board in Istanbul. The role requires meticulous organization, proactive communication, and the ability to handle confidential information with discretion.

You will manage calls, emails, travel arrangements, meetings with internal and external stakeholders, and prepare the chairman's daily agenda. The ideal candidate has a Bachelor's degree, 5+ years supporting C-level executives, fluency in English and Turkish,

Qualifications

• Bachelor’s degree from a reputable university.
• Minimum 5 years of professional experience supporting C-level executives or Board members.
• Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills in both English and Turkish.
• Proven ability to coordinate and manage projects efficiently.
• Proactive, self-motivated, detail-oriented, and able to perform effectively in a fast-paced environment.
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
• High standard of discretion and adherence to confidentiality.

Responsibilities

• Managing and prioritizing incoming calls, emails, and other confidential communications.
• Serving as a key point of contact and coordinating meetings with internal departments and external stakeholders.
• Organizing and managing the Chairman of the Board’s daily agenda, meetings, and appointments.
• Welcoming and assisting visitors in a professional and courteous manner.
• Planning and coordinating complex domestic and international travel arrangements, including flights, visas, accommodation, transportation, and itineraries.

Skills

Bachelor's degree

5+ years executive support

Organizational skills

Time-management

English & Turkish fluency

Project coordination

Proactive & detail-oriented

MS Office

Discretion & confidentiality

Education

Bachelor's degree

Tools

MS Office

Job description

• Bachelor’s degree from a reputable university.
• Minimum of 5 years of professional experience, with a strong background in supporting C-level executives or Board members.
• Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills in both English and Turkish.
• Proven ability to coordinate and manage projects efficiently.
• Proactive, self-motivated, detail-oriented, and able to perform effectively in a fast-paced environment.
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
• High standard of discretion and adherence to confidentiality.

Key Responsibilities:

• Managing and prioritizing incoming calls, emails, and other confidential communications.
• Serving as a key point of contact and coordinating meetings with internal departments and external stakeholders.
• Organizing and managing the Chairman of the Board’s daily agenda, meetings, and appointments.
• Welcoming and assisting visitors in a professional and courteous manner.
• Planning and coordinating complex domestic and international travel arrangements, including flights, visas, accommodation, transportation, and itineraries.