Executive Assistant

Confidential Company; Fatih; On-site; TRY 80,000 - 105,000; Full time

Benefits offered by this job

Dynamic work environment

Exposure to senior management

Learning and development opportunities

Ownership and meaningful contributions

Job summary

Confidential Company in Marmara region seeks an experienced Executive Assistant to support senior management with calendar management, meeting coordination, travel arrangements, and preparation of documents.

The role requires discreet handling of confidential information, strong English communication, and proficiency in MS Office, with opportunities to work closely with executives and gain broad exposure to the organization.

Qualifications

• Previous experience as an Executive Assistant / Management Assistant.
• Advanced English, with strong written and verbal communication skills.
• Proficient in MS Office applications.
• Strong organizational, planning, and follow-up skills.
• Ability to manage multiple priorities simultaneously.
• Discretion and handling of confidential information.

Responsibilities

• Effectively manage the calendars and meeting schedules of senior management.
• Coordinate meetings, business trips, flights, transfers, and accommodation arrangements
• Prepare necessary documents before meetings and follow up on meeting notes and action items
• Support communication and coordination between the executive and internal/external stakeholders
• Coordinate visitor and guest arrangements
• Prioritize and follow up on information, requests, and documents addressed to the executive
• Support the preparation of presentations, reports, and correspondence when required
• Handle confidential information and documents with a high level of discretion
• Provide administrative and operational support to senior management

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangement

Discretion & confidentiality

English proficiency

MS Office

Prioritization & multitasking

Communication & representation

Documentation & reporting

Tools

MS Office

Job description

• Effectively manage the calendars and meeting schedules of senior management
• Coordinate meetings, business trips, flights, transfers, and accommodation arrangements
• Prepare necessary documents before meetings and follow up on meeting notes and action items
• Support communication and coordination between the executive and internal/external stakeholders
• Coordinate visitor and guest arrangements
• Prioritize and follow up on information, requests, and documents addressed to the executive
• Support the preparation of presentations, reports, and correspondence when required
• Handle confidential information and documents with a high level of discretion
• Provide administrative and operational support to senior management

QUALIFICATIONS

• Previous experience as an Executive Assistant / Management Assistant
• Preferably experienced in supporting senior executives or Board-level management
• Advanced level of English, with strong written and verbal communication skills
• Proficient in MS Office applications
• Strong organizational, planning, and follow-up skills
• Ability to manage multiple priorities simultaneously
• Strong communication and representation skills
• Detail-oriented, well-organized, and results-driven
• High sense of responsibility and strong commitment to confidentiality
• Solution-oriented and able to adapt quickly to changing priorities

WHAT WE OFFER

• A dynamic and professional working environment
• The opportunity to work closely with senior management and gain broad exposure to the organization
• Learning and development opportunities
• A role that provides ownership and the opportunity to create value through meaningful contributions