Executive Assistant to CEO — Global Operations & Reporting

IDAK AeroSystems; Çankaya; On-site; TRY 1,500,000 - 2,100,000; Full time

Job summary

IDAK AeroSystems, a leader in aerospace hydraulics and actuation systems, seeks an Executive Assistant to support senior management and ensure efficient management processes across our international operations. The role emphasizes analytical thinking, planning, confidentiality, and adaptability in a dynamic aerospace environment.

Responsibilities include coordinating management agendas, preparing executive presentations, global data reporting, travel organization, and contract/document tracking,

Qualifications

• Graduated from relevant university departments.
• Experience in executive assistance, management support, reporting, or administrative coordination is preferred.
• Advanced knowledge of MS Office, especially Excel, PowerPoint, and Word.
• Ability to conduct regular data tracking, reporting, and analysis via Excel.
• Advanced written and spoken English proficiency; ability to conduct international correspondence and meeting processes.
• Strong planning, organizational, time management, and prioritization skills.
• Excellent attention to detail and confidentiality.
• Ability to adapt to a high-paced, international work environment.

Responsibilities

• Support the creation of executive daily, weekly, and monthly work plans.
• Coordinate management agenda, priorities, meetings, and follow-up processes.
• Track tasks assigned by executives and report outcomes to relevant departments.
• Ensure coordination in internal and external communications.
• Support timely execution of tasks per management decisions.
• Maintain information flow between departments and business continuity.
• Collect, organize, and report weekly/monthly data on international markets and operations.
• Prepare management meetings, analyses, and corporate presentations using MS Office.
• Revise reports and presentations to reflect up-to-date data.
• Ensure data accuracy, currency, and timely report preparation.
• Prepare professional executive presentations and corporate documents.
• Plan and organize internal and international meetings, arrange agendas and presentations, and coordinate logistics.
• Support travel arrangements, visas, and itineraries for executives.
• Maintain contract and document tracking, archiving, and controlled sharing.
• Ensure compliance with confidentiality and information security standards.
• Coordinate domestic and international travels, visa processes, and meeting logistics.
• Prepare travel itineraries and required reservation information.
• Manage potential changes during travels and coordinate with offices/partners.
• Track contracts and signature processes, delivery dates, and related actions.
• Ensure proper archiving of signed documents and controlled sharing.
• Support office management, procurement, and facilities coordination.
• Monitor administrative processes and propose improvements.
• Support international communications with customers, suppliers, and partners.
• Maintain professional corporate email communications.

Skills

Executive support

MS Office proficiency

Excel

PowerPoint

English proficiency

Organizational skills

Confidentiality

Data reporting

Education

University degree in relevant field

Tools

Excel

PowerPoint

Job description

IDAK AeroSystems, a leader in aerospace hydraulics and actuation systems, seeks an Executive Assistant to support senior management and ensure efficient management processes across our international operations. The role emphasizes analytical thinking, planning, confidentiality, and adaptability in a dynamic aerospace environment.

Responsibilities include coordinating management agendas, preparing executive presentations, global data reporting, travel organization, and contract/document tracking,