Executive Assistant

Holly Palm; Fatih; On-site; TRY 167,000 - 279,000; Full time

Job summary

Holly Palm in Istanbul is seeking an Executive Assistant who thrives in a fast-paced startup to support the Founder and leadership team. You will organize calendars, coordinate travel, prepare reports, and help drive business efficiency.

Ideal candidates have 1+ year of EA experience, excellent Turkish and English communication, and strong discretion. The role offers a dynamic work environment with changing priorities and opportunities to grow within a growing tech agency.

Qualifications

• Preferably at least 1 year of experience as an Executive Assistant, Chief of Staff, or in a similar role supporting senior leadership or founders.
• Proven ability to manage multiple priorities in a fast-paced startup environment.
• Strong written and verbal communication skills in Turkish and English.

Responsibilities

• Manage the Founder's calendar, meetings, travel arrangements, and daily schedule to ensure efficient time management.
• Prepare and organize presentations, reports, executive documents, proposals, spreadsheets, and other business materials with exceptional attention to detail.
• Track key decisions, action items, deadlines, and ongoing projects, ensuring timely follow-ups and smooth execution.
• Support the Founder in strategic initiatives by coordinating priorities, organizing information, and keeping projects on track.
• Manage meeting logistics, prepare agendas and materials, document key takeaways, and monitor follow-up actions.
• Anticipate the Founder's needs, proactively identify potential challenges, and resolve issues before they arise.
• Handle confidential business information with the highest level of discretion, professionalism, and integrity.
• Act as a trusted operational partner to the Founder, helping optimize daily workflows and improve organizational efficiency.

Skills

Organizational skills

Time management

Communication

Discretion / confidentiality

Independent work

Report & presentation prep

Tools

Google Workspace

Microsoft Office

Job description

At Holly Palm, we help ambitious brands scale through technology. As one of Shopify’s leading partners, we develop custom Shopify solutions, complex integrations, mobile applications, and seamless commerce experiences for fast-growing and enterprise brands.

Alongside our client projects, we continuously develop Holly Connect, our integration platform that connects Shopify with ERP systems, marketplaces, logistics providers, payment systems, and other commerce technologies.

We are looking for a highly organized and proactive Executive Assistant who thrives in a fast-paced environment, enjoys bringing structure to complexity, and takes ownership of supporting our leadership team and helping the business run smoothly.

Qualifications

• Preferably at least 1 year of experience as an Executive Assistant, Chief of Staff, or in a similar role supporting senior leadership or founders.
• Currently residing in Istanbul.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills in both Turkish and English.
• Outstanding attention to detail and a proactive, solution-oriented mindset.
• Ability to work independently, take ownership, and maintain strict confidentiality.
• Strong proficiency in Google Workspace and/or Microsoft Office (Docs, Sheets, Slides, Word, Excel, and PowerPoint).
• Experience preparing professional reports, presentations, and business documents.
• Excellent coordination and follow-up skills, ensuring projects and action items move forward efficiently.
• Comfortable working in a fast-paced, dynamic startup environment with changing priorities.
• Flexible, resourceful, and always willing to go the extra mile when needed.

Responsibilities

• Manage the Founder's calendar, meetings, travel arrangements, and daily schedule to ensure efficient time management.
• Prepare and organize presentations, reports, executive documents, proposals, spreadsheets, and other business materials with exceptional attention to detail.
• Track key decisions, action items, deadlines, and ongoing projects, ensuring timely follow-ups and smooth execution.
• Support the Founder in strategic initiatives by coordinating priorities, organizing information, and keeping projects on track.
• Manage meeting logistics, prepare agendas and materials, document key takeaways, and monitor follow-up actions.
• Anticipate the Founder's needs, proactively identify potential challenges, and resolve issues before they arise.
• Handle confidential business information with the highest level of discretion, professionalism, and integrity.
• Act as a trusted operational partner to the Founder, helping optimize daily workflows and improve organizational efficiency.
• Provide flexible support outside standard working hours when business priorities require it.