Executive Assistant

Reed Recruitment Türkiye; Konak; On-site; TRY 180,000 - 280,000; Full time

Job summary

Reed Turkey, part of REED, is seeking an Executive Assistant for a global client to deliver comprehensive administrative support to the General Manager, based in İzmir. The role covers calendar management, travel arrangements, preparing presentations and reports, handling communications, coordinating meetings, and maintaining confidential records.

Ideal candidates have a Bachelor's in a related field, at least 3 years' experience in similar roles, fluent English, and the ability to work in a

Qualifications

• Bachelor's degree in a related field.
• Minimum 3 years in an Executive/Personal Assistant or similar role.
• Fluent written and spoken English.

Responsibilities

• Provide administrative support to the General Manager.
• Manage GM's calendar, appointments, meetings, and travel.
• Prepare presentations, reports, meeting agendas, and correspondence.
• Screen and prioritize emails, phone calls, and requests.
• Coordinate internal and external meetings, ensuring smooth communication among stakeholders.
• Take meeting minutes and follow up on action items to ensure timely completion.
• Support the preparation of business reports, executive summaries, and strategic documents.
• Act as a liaison between the General Manager and internal departments, customers, partners, and external stakeholders.
• Organize company events, leadership meetings, and executive visits when required.
• Maintain accurate records, filing systems, and confidential documentation.
• Monitor deadlines and ensure timely completion of assigned tasks and projects.
• Assist in special projects and initiatives as directed by the General Manager.

Skills

English proficiency

Organizational skills

Time management

Communication skills

Problem solving

Proactive mindset

Calendar management

Travel coordination

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

Founded in 1960 in the UK, REED has grown continuously and become a leading brand both in the UK and the international arena. Today REED has 350 offices with more than 3.000 employees and is providing services across 20 specialist sectors. We work closely with experienced and qualified professionals across a wide range of industry sectors, delivering bespoke recruitment solutions on a variety of roles for mid and senior level.

As Reed Turkey, we are currently looking for an "Executive Assistant" for our global client.

Required Qualifications

• Bachelor's degree in Business Administration, Economics, Engineering, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role (preferably with direct support experience to the General Manager)
• Excellent command of written and spoken English.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word).
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, flexible, and solution-oriented mindset.
• Experience in calendar management, travel coordination, and meeting organization.
• Ability to work effectively in a fast-paced and dynamic environment.
• Availability to live / reside in İzmir

Key Responsibilities

• Provide comprehensive administrative and organizational support to the General Manager.
• Manage and coordinate the General Manager's calendar, appointments, meetings, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and correspondence.
• Screen and prioritize incoming communications, including emails, phone calls, and requests.
• Coordinate internal and external meetings, ensuring smooth communication among stakeholders.
• Take meeting minutes and follow up on action items to ensure timely completion.
• Support the preparation of business reports, executive summaries, and strategic documents.
• Act as a liaison between the General Manager and internal departments, customers, partners, and external stakeholders.
• Organize company events, leadership meetings, and executive visits when required.
• Maintain accurate records, filing systems, and confidential documentation.
• Monitor deadlines and ensure timely completion of assigned tasks and projects.
• Assist in special projects and initiatives as directed by the General Manager.