Executive Assistant to the General Manager

MINDPICKED; Fatih; On-site; TRY 160,000 - 210,000; Full time

Job summary

MINDPICKED is seeking a General Manager Assistant to support the GM with calendar management, travel coordination, and executive communications.

The role requires a Bachelor’s degree, 3+ years in similar roles, and fluent English; willingness to travel domestically or internationally is a plus. Based in Fatih, Istanbul.

Qualifications

• Bachelor’s degree in Business Administration, Economics, Management, or related discipline.
• Minimum 3 years of experience as an Executive Assistant or General Manager Assistant.
• Excellent written and spoken English.
• Strong organizational, planning, and time-management skills with multiple priorities.
• Excellent interpersonal and communication skills with a professional approach.
• Proficiency in MS Office and Google Workspace.
• High level of discretion and professionalism with confidential information.
• Experience coordinating corporate events or cross-functional projects is an asset.
• Willingness to travel domestically or internationally when required.

Responsibilities

• Manage the General Manager’s calendar, prioritize appointments, and coordinate meetings and schedules.
• Organize domestic and international travel arrangements, including flights and logistics.
• Manage executive correspondence and act as a key contact for stakeholders.
• Prepare presentations, reports, meeting materials, and other documents.
• Conduct research, gather information, and assist with analyses when required.
• Coordinate meetings, corporate events, workshops, and executive gatherings.
• Manage event-related logistics, including venue, suppliers, guests, and schedules.
• Support cross-functional projects by coordinating stakeholders and deadlines.
• Maintain accurate records, organize documentation, and ensure confidentiality.
• Proactively anticipate the General Manager’s needs and support daily operations.

Skills

English proficiency

Organizational skills

Time management

Interpersonal skills

Communication skills

Discretion

Proactive work style

MS Office

Google Workspace

Education

Bachelor’s degree in Business Administration or related

Tools

MS Office

Google Workspace

Job description

MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.

We specialize in middle and senior management recruitment in various sectors and countless job functions.

Our client is a global leader and we are looking for a General Manager Assistant for their organization.

JOB DESCRIPTION

• Manage the General Manager’s calendar, prioritize appointments, and coordinate meetings and business schedules,
• Organize domestic and international travel arrangements, including flights, accommodation, transportation, and related logistics,
• Manage executive correspondence and act as a key point of contact for internal and external stakeholders,
• Prepare presentations, reports, meeting materials, and other documents to support executive decision-making,
• Conduct research, gather relevant information, and assist with business analyses when required,
• Coordinate meetings, corporate events, workshops, and executive gatherings, ensuring effective planning and execution,
• Manage event-related logistics, including venue arrangements, suppliers, guest lists, and schedules,
• Support cross-functional projects by coordinating stakeholders, monitoring action items, and following up on deadlines,
• Maintain accurate records, organize documentation, and ensure the confidentiality of sensitive business information,
• Proactively anticipate the General Manager’s needs and contribute to the efficient management of daily operations.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Economics, Management, or a related discipline,
• Minimum 3 years of experience in an Executive Assistant, General Manager Assistant, or similar role,
• Excellent command of written and spoken English,
• Strong organizational, planning, and time-management skills, with the ability to manage multiple priorities,
• Excellent interpersonal and communication skills, with a professional and service-oriented approach,
• Proficiency in MS Office and Google Workspace,
• Strong attention to detail, problem-solving ability, and a proactive working style,
• High level of discretion and professionalism in handling confidential information,
• Experience in coordinating corporate events or cross-functional projects is an asset,
• Willingness to travel domestically or internationally when required.