Document Control Specialist

karbonturk; Seyhan; On-site; TRY 180,000 - 240,000; Full time

Job summary

Karbontürk is seeking an experienced Document Control Specialist to manage project documentation from registration to archiving. You will ensure accurate revision control, proper distribution, and timely updates across engineering teams, suppliers and subcontractors.

The role requires a strong background in document control within industrial plants or large CAPEX projects, proficiency in MS Office and at least one DMS (SharePoint/Aconex/Autodesk Construction Cloud/ProjectWise).

Qualifications

• Bachelor's degree preferred in a related field.
• Preferably at least 8 years of document control experience in industrial projects such as energy, mining, petrochemical, cement or similar CAPEX projects.
• Good knowledge of document control procedures, revision management, coding, distribution and approvals.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience with document management systems like SharePoint, Aconex, Autodesk Construction Cloud or ProjectWise.
• Ability to read and understand technical documentation in English and manage business correspondence.
• Strong attention to detail, organizational skills and follow-up capabilities.
• Excellent coordination and communication with multidisciplinary teams, suppliers and contractors.
• Experience in EPC or large-scale CAPEX investment projects.
• Familiarity with engineering documentation across mechanical, electrical, instrumentation, automation, civil/structural.
• Experience with FAT, SAT, quality control, commissioning and as-built docs.
• Experience delivering document schedules, overdue reports and performance indicators.

Responsibilities

• Register, distribute, revise, track and archive all technical and admin project documentation.
• Control engineering drawings, specifications, P&IDs, equipment docs, calculation reports and procedures.
• Maintain master registers and ensure latest approved revisions are used by teams.
• Ensure proper numbering, coding, revision control and approvals.
• Coordinate document exchanges between client, contractors, suppliers and subcontractors.
• Track review cycles and report delays to Project Management.
• Prepare and maintain MDR and document tracking logs with status updates.
• Monitor submission schedules and follow up on overdue documents.
• Ensure construction/site teams use current drawings and documents.
• Track vendor docs, quality records, inspection/test reports and commissioning docs.
• Coordinate compilation of as-built drawings, O&M manuals, test reports and handover docs.
• Ensure traceability, confidentiality and archiving throughout lifecycle.

Skills

MS Office

Technical English

Coordination

Attention to detail

EPC projects

CAPEX projects

Documentation management

Education

Bachelor's degree in Engineering, Technical Education, Information and Records Management, or a related field

Tools

SharePoint

Aconex

Autodesk Construction Cloud

ProjectWise

Job description

Karbontürk is a leading company at the forefront of sustainability and environmental solutions, specializing in the activated carbon market. We provide high quality activated carbon products and services to global corporate clients, delivering solutions across a wide range of industries, including water treatment and purification, air filtration and purification, and food & beverage processes.

Our solutions play a vital role in ensuring safe drinking water, managing wastewater, maintaining industrial and commercial air quality, and enhancing the quality of food and beverages through processes such as sugar refining, oil purification, beverage clarification, and alcohol production. By effectively removing contaminants, odors, and impurities, we help clients achieve operational excellence while supporting environmental sustainability.

At Karbontürk, our mission is to drive innovation, enhance operational efficiency, and contribute to global sustainability efforts. With cutting edge solutions, technical expertise, and an international perspective, we are committed to setting new industry standards and creating long term value for our clients worldwide.

We are looking for an experienced and detail-oriented Document Control Specialist to manage project documentation throughout the project lifecycle, ensuring accurate document registration, revision control, distribution, tracking, and archiving, while maintaining compliance with document control procedures and facilitating efficient coordination among project teams, engineering contractors, suppliers, and subcontractors.

Qualifications

• Bachelor's degree in Engineering, Technical Education, Information and Records Management, or a related field is preferred.
• Preferably at least 8 years of experience in document control within industrial plants, energy, mining, petrochemical, cement, or similar capital investment projects.
• Good knowledge of document control procedures, revision management, document coding, distribution, and approval workflows.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with at least one document management system, such as SharePoint, Aconex, Autodesk Construction Cloud, or ProjectWise.
• Ability to read and understand technical documentation in English and manage written business correspondence.
• Strong attention to detail, organizational skills, and follow-up capabilities.
• Good coordination and communication skills when working with multidisciplinary teams, suppliers, and contractors.
• Experience in EPC projects or large-scale CAPEX investment projects.
• Familiarity with engineering documentation related to mechanical, electrical, instrumentation, automation, and civil/structural disciplines.
• Experience with FAT, SAT, quality control, commissioning, and as-built documentation.
• Experience in preparing document delivery schedules, overdue document reports, and document control performance indicators.

Responsibilities

• Manage the registration, distribution, revision control, tracking, and archiving of all technical and administrative project documentation.
• Control engineering drawings, technical specifications, P&IDs, equipment documentation, calculation reports, procedures, and project correspondence.
• Maintain document registers and ensure that the latest approved revisions are available to relevant project teams.
• Ensure compliance with document numbering, coding, revision control, and approval procedures.
• Coordinate document exchanges between the project owner, engineering contractors, equipment suppliers, and subcontractors.
• Track document review, comment, approval, and resubmission cycles, and report delays to the Project Management team.
• Prepare and maintain the Master Document Register (MDR) and document tracking logs, providing regular status reports.
• Monitor document submission schedules and follow up on outstanding or overdue deliverables with the relevant parties.
• Ensure that construction and site teams use the latest approved drawings and documents, preventing the use of obsolete revisions.
• Track vendor documentation, quality records, inspection and test reports, and commissioning documentation.
• Coordinate the compilation of as-built drawings, operation and maintenance manuals, test reports, and other handover documents.
• Ensure document traceability, accessibility, confidentiality, and proper archiving throughout the project lifecycle.

The only criterion evaluated in recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.