Document Control Specialist

karbonturk; Yumurtalık; On-site; TRY 180,000 - 300,000; Full time

Job summary

Karbontürk is seeking an experienced Document Control Specialist to manage project documentation from registration to archiving across engineering disciplines. You will ensure revision control, issue tracking, and timely distribution among project teams, contractors, and suppliers.

The role requires strong attention to detail, experience with major DMS tools, and the ability to read technical English documents. EPC project experience is a plus, with a focus on compliance and timely handovers.

Qualifications

• Bachelor's degree in Engineering, Technical Education, Information and Records Management, or a related field is preferred.
• Strong knowledge of document control procedures, revision management, document coding and workflows.
• Experience with at least one document management system and ability to read technical English documents.

Responsibilities

• Register, distribute, revise, track, and archive all project documentation.
• Control engineering drawings, specifications, P&IDs, and technical documentation.
• Maintain Master Document Register (MDR) and revision histories.
• Ensure compliance with document numbering, coding, revision, and approval procedures.
• Coordinate document exchanges among project owner, contractors, suppliers, and subcontractors.
• Track review cycles and report delays to Project Management.
• Prepare and maintain document tracking logs and status reports.
• Monitor submission schedules and follow up on overdue deliverables.
• Ensure site teams use latest approved drawings, avoiding obsolete revisions.
• Coordinate vendor documentation, quality records, and commissioning docs.
• Assemble as-built drawings, O&M manuals, and handover documents.
• Ensure traceability, confidentiality, and proper archiving across the project lifecycle.

Skills

Attention to detail

Coordination

Communication

English reading

Excel

Education

Bachelor's degree in Engineering or related field

Tools

SharePoint

Aconex

Autodesk Construction Cloud

ProjectWise

Job description

Karbontürk is a leading company at the forefront of sustainability and environmental solutions, specializing in the activated carbon market. We provide high quality activated carbon products and services to global corporate clients, delivering solutions across a wide range of industries, including water treatment and purification, air filtration and purification, and food & beverage processes.

Our solutions play a vital role in ensuring safe drinking water, managing wastewater, maintaining industrial and commercial air quality, and enhancing the quality of food and beverages through processes such as sugar refining, oil purification, beverage clarification, and alcohol production. By effectively removing contaminants, odors, and impurities, we help clients achieve operational excellence while supporting environmental sustainability.

At Karbontürk, our mission is to drive innovation, enhance operational efficiency, and contribute to global sustainability efforts. With cutting edge solutions, technical expertise, and an international perspective, we are committed to setting new industry standards and creating long term value for our clients worldwide.

We are looking for an experienced and detail-oriented Document Control Specialist to manage project documentation throughout the project lifecycle, ensuring accurate document registration, revision control, distribution, tracking, and archiving, while maintaining compliance with document control procedures and facilitating efficient coordination among project teams, engineering contractors, suppliers, and subcontractors.

Qualifications

• Bachelor's degree in Engineering, Technical Education, Information and Records Management, or a related field is preferred.
• Preferably at least 8 years of experience in document control within industrial plants, energy, mining, petrochemical, cement, or similar capital investment projects.
• Good knowledge of document control procedures, revision management, document coding, distribution, and approval workflows.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with at least one document management system, such as SharePoint, Aconex, Autodesk Construction Cloud, or ProjectWise.
• Ability to read and understand technical documentation in English and manage written business correspondence.
• Strong attention to detail, organizational skills, and follow-up capabilities.
• Good coordination and communication skills when working with multidisciplinary teams, suppliers, and contractors.
• Experience in EPC projects or large-scale CAPEX investment projects.
• Familiarity with engineering documentation related to mechanical, electrical, instrumentation, automation, and civil/structural disciplines.
• Experience with FAT, SAT, quality control, commissioning, and as-built documentation.
• Experience in preparing document delivery schedules, overdue document reports, and document control performance indicators.

Responsibilities

• Manage the registration, distribution, revision control, tracking, and archiving of all technical and administrative project documentation.
• Control engineering drawings, technical specifications, P&IDs, equipment documentation, calculation reports, procedures, and project correspondence.
• Maintain document registers and ensure that the latest approved revisions are available to relevant project teams.
• Ensure compliance with document numbering, coding, revision control, and approval procedures.
• Coordinate document exchanges between the project owner, engineering contractors, equipment suppliers, and subcontractors.
• Track document review, comment, approval, and resubmission cycles, and report delays to the Project Management team.
• Prepare and maintain the Master Document Register (MDR) and document tracking logs, providing regular status reports.
• Monitor document submission schedules and follow up on outstanding or overdue deliverables with the relevant parties.
• Ensure that construction and site teams use the latest approved drawings and documents, preventing the use of obsolete revisions.
• Track vendor documentation, quality records, inspection and test reports, and commissioning documentation.
• Coordinate the compilation of as-built drawings, operation and maintenance manuals, test reports, and other handover documents.
• Ensure document traceability, accessibility, confidentiality, and proper archiving throughout the project lifecycle.

The only criterion evaluated in recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.