COO Office Executive

Gizli Şirket; Fatih; On-site; TRY 240,000 - 360,000; Full time

Job summary

Gizli Şirket in Marmara Region seeks a highly organized, proactive professional to join the COO Office, directly supporting the COO in coordinating business operations. The role involves managing calendars across time zones, tracking action items and priorities, and preparing management updates.

Ideal candidates have experience in fast-paced or international settings, strong English, and excellent organizational and stakeholder management skills.

Qualifications

• Experience in a fast-paced or international setting.
• Excellent written and spoken English.
• Strong organizational, coordination and follow-up skills.
• Exceptional attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder management abilities.
• Advanced MS Office skills.
• Proactive, solution-oriented, hands-on approach.
• Comfortable collaborating with senior stakeholders across countries/time zones.

Responsibilities

• Manage COO Office calendars, meetings and appointments across time zones.
• Follow up on action items, deadlines and priorities.
• Prepare reports, presentations and updates for management.
• Coordinate internal and external stakeholder communication.
• Support cross-country projects and ensure smooth follow-up.
• Prepare meeting agendas, take notes and track actions.
• Conduct research and prepare briefings as needed.
• Assist COO with day-to-day coordination and admin tasks.

Skills

Fast-paced environment

International coordination

English proficiency

Organization and follow-up

Attention to detail

Multitasking

Stakeholder management

MS Office advanced

Proactive and hands-on

Cross-country collaboration

Tools

MS Office Suite

Job description

We are looking for a highly organized, proactive and detail-oriented professional to join our COO Office and work directly with the COO, supporting the coordination of business operations.

The role will involve:

• Managing calendars, meetings and appointments across different time zones


• Following up on action items, deadlines and key priorities


• Preparing reports, presentations and management updates


• Coordinating communication with internal teams and external stakeholders


• Supporting cross-country projects and ensuring smooth follow-up of ongoing initiatives


• Preparing meeting agendas, taking notes and tracking action items


• Conducting research and preparing briefings when needed


• Supporting the COO with day-to-day coordination and administrative tasks

What we’re looking for:

• Professional experience in a fast-paced or international environment


• Excellent written and spoken English


• Strong organizational, coordination and follow-up skills


• Excellent attention to detail


• Ability to manage multiple priorities and deadlines


• Strong communication and stakeholder management skills


• Advanced MS Office skills


• A proactive, solution-oriented and hands-on approach


• Comfortable working with senior stakeholders and across different countries and time zones