CEO Office Specialist

Devotel; Maltepe; On-site; TRY 90,000 - 140,000; Full time

Benefits offered by this job

Meal support

Sports and wellness benefits

International working environment

Job summary

Devotel is seeking an exceptionally adaptable, proactive executive liaison to bridge strategy, product, and operations. You will work directly with the CEO and COO to move the business at high velocity and to ensure aligned execution across teams.

This role goes beyond administration; it requires problem-solving, delivery follow-through, and the ability to nudge product managers and development teams toward timely decisions and visual clarity for critical initiatives.

Qualifications

• Bachelor's degree in Engineering, Architecture, Business, or a related analytical field.
• Strong analytical thinking with evident visual and organizational intelligence.
• High agency, self-starter mindset, and proactive issue resolution.
• Excellent interpersonal and follow-up skills across multiple teams.
• Professional communication with customers, suppliers, and partners.

Responsibilities

• Organize agendas, executive meetings, and travel for the CEO and COO.
• Track strategic initiatives and drive accountability across Product, Development, and Operations.
• Ensure clear communication between CEO/COO, departments, partners, and stakeholders.
• Support commercial processes with Business Development and follow-up actions.
• Monitor contracts with customers and partners from review to signature stages.
• Prepare briefing notes, summaries, and visual presentations for decision meetings.
• Drive execution of action plans with project leads and product managers.
• Manage day-to-day operations of the CEO/COO Office.
• Plan corporate events and ensure executive representation aligns with brand standards.
• Coordinate event logistics with organizers and service providers.
• Gather team needs, discuss feasibility with organizers, and arrange logistics.
• Coordinate meeting spaces, registrations, accommodation, transport, and stands.
• Handle highly sensitive corporate information with discretion.

Skills

Executive coordination

Strategic alignment

Stakeholder management

Communication

Project tracking

Travel coordination

Problem solving

Multitasking

English fluency

Education

Bachelor’s degree in Engineering

Job description

We are looking for an exceptionally adaptable, proactive, and sharp team member to serve as the critical bridge within our executive leadership team. Sitting directly at the intersection of strategy, product, and operations, you will work closely with both the COO and CEO to keep the business moving at high velocity.

This is not a purely administrative role - it is a high-energy position for a problem-solver who can seamlessly transition from executive operations to following up on technical delivery, nudging Product Managers, aligning Development teams, and bringing visual and analytical clarity to high-stakes decisions. If you thrive in fast-paced environments, possess razor-sharp critical thinking, and love driving cross-functional alignment, this role is for you.

What You’ll Do

• Organize agendas, executive meetings, complex travel arrangements, and correspondence for both the CEO and COO.
• Monitor, track, and report on strategic initiatives led by executive leadership, actively driving accountability and progress across Product, Development, and Operations teams.
• Ensure seamless communication between the CEO/COO, internal departments, external business partners, and key stakeholders.
• Work closely with the Business Development team to support commercial processes and follow up on related actions.
• Track contract processes with customers and business partners, coordinating with relevant teams to ensure timely progress through review, approval, and signature stages.
• Prepare concise briefing notes, executive summaries, and actionable visual presentations before and during key decision-making meetings.
• Build, monitor, and drive the execution of action plans, following up with project leads and product managers to ensure deadlines and deliverables are met.
• Manage the day-to-day operations and internal workflow coordination of the CEO and COO Office.
• Plan and execute travel and organizational arrangements for corporate events while ensuring executive representation is aligned with high-level brand standards.
• Maintain direct communication with event organizers and relevant service providers throughout the preparation and execution of corporate events, managing the operational process end-to-end.
• Gather the needs and requests of participating team members, discuss them with event organizers, assess their feasibility and availability, and coordinate the necessary arrangements.
• Coordinate meeting spaces, attendee registrations, accommodation, transportation, exhibition stands, and other operational requirements with relevant parties during corporate events.
• Handle highly sensitive and confidential corporate information with absolute discretion and professionalism.

Desired Skills

• Bachelor’s degree in Engineering, Architecture, Business, or a related analytical field.
• Strong analytical thinking combined with keen visual and organizational intelligence, with the ability to structure complex information both logically and visually.
• High agency and a self-starter mindset; able to anticipate executive needs, identify bottlenecks, and resolve issues before they elevate.
• Excellent interpersonal and follow-up skills, with the confidence to work with and follow up on technical leads, product managers, Business Development teams, and external partners to keep processes moving.
• Strong stakeholder management skills, with the ability to communicate professionally with customers, suppliers, event organizers, and other external parties while effectively coordinating across multiple stakeholders.
• Exceptional multitasking skills with outstanding attention to detail under tight deadlines and in fast-paced environments.
• High level of professional integrity and discretion when handling confidential corporate documentation.
• Fluency in written and spoken English.

Why Join Us?

• Real learning and career development opportunities in an international working environment.
• A structured mentoring process with experienced industry professionals.
• Opportunity to take part in exciting and impactful global projects.
• A collaborative, dynamic, and supportive work environment.
• Meal support to make your workdays more comfortable.
• Access to sports and wellness benefits that support a healthy lifestyle.