Administrative Assistant, AI Research Center

Koç University; Sarıyer; On-site; TRY 89,000 - 134,000; Full time

Job summary

Koç University İş Bank Artificial Intelligence Research Center (KUIS AI) seeks an Administrative Assistant to support the Center and Director’s Office. The role focuses on organizing communications, scheduling, and event coordination, with collaboration across graduate students, fellows, and staff.

The position requires strong English and Turkish, MS Office and calendar skills, and experience with SAP or WordPress is a plus. On-site work at Koç University campus, Istanbul.

Qualifications

• Graduated from relevant departments of universities.
• Strong organizational and follow-up skills, with attention to detail.
• Strong communication and collaboration skills.
• Strong report-writing and note-taking skills.
• Excellent written and verbal communication skills in English and Turkish.
• Proficient in MS Office, Google Documents, Google Calendar, and Zoom applications.
• Preferably experienced in SAP, WordPress.
• Completed military service (for male candidates).

Responsibilities

• Provide day-to-day administrative support to the Center and the Director’s Office.
• Handle incoming and outgoing correspondence, calls, and messages; direct them as appropriate.
• Coordinate meetings and Center events, including scheduling, logistics, materials, and meeting notes as needed.
• Manage the Director’s calendar; schedule and coordinate meetings and appointments.
• Provide administrative support for graduate students, fellows, interns, and research staff.
• Support research centers communication activities on social media and on the lab’s website.
• Organize and maintain Center documents, and assist with the preparation of reports and presentations.
• Support budget tracking, SAP transactions, procurement, and related documentation.
• Coordinate administrative processes and communication with relevant university units.

Skills

Organizational skills

Communication skills

Note-taking

Report writing

English & Turkish proficiency

Education

Graduated from relevant departments

Tools

MS Office

Google Docs

Google Calendar

Zoom

SAP

WordPress

Job description

Koç University İş Bank Artificial Intelligence Research Center (KUIS AI) seeks an Administrative Assistant to support the Center and Director’s Office. The role focuses on organizing communications, scheduling, and event coordination, with collaboration across graduate students, fellows, and staff.

The position requires strong English and Turkish, MS Office and calendar skills, and experience with SAP or WordPress is a plus. On-site work at Koç University campus, Istanbul.