Administrative Assistant

Koç University; Sarıyer; On-site; TRY 89,000 - 134,000; Full time

Job summary

Koç University İş Bank Artificial Intelligence Research Center (KUIS AI) seeks an Administrative Assistant to support the Center and Director’s Office. The role focuses on organizing communications, scheduling, and event coordination, with collaboration across graduate students, fellows, and staff.

The position requires strong English and Turkish, MS Office and calendar skills, and experience with SAP or WordPress is a plus. On-site work at Koç University campus, Istanbul.

Qualifications

• Graduated from relevant departments of universities.
• Strong organizational and follow-up skills, with attention to detail.
• Strong communication and collaboration skills.
• Strong report-writing and note-taking skills.
• Excellent written and verbal communication skills in English and Turkish.
• Proficient in MS Office, Google Documents, Google Calendar, and Zoom applications.
• Preferably experienced in SAP, WordPress.
• Completed military service (for male candidates).

Responsibilities

• Provide day-to-day administrative support to the Center and the Director’s Office.
• Handle incoming and outgoing correspondence, calls, and messages; direct them as appropriate.
• Coordinate meetings and Center events, including scheduling, logistics, materials, and meeting notes as needed.
• Manage the Director’s calendar; schedule and coordinate meetings and appointments.
• Provide administrative support for graduate students, fellows, interns, and research staff.
• Support research centers communication activities on social media and on the lab’s website.
• Organize and maintain Center documents, and assist with the preparation of reports and presentations.
• Support budget tracking, SAP transactions, procurement, and related documentation.
• Coordinate administrative processes and communication with relevant university units.

Skills

Organizational skills

Communication skills

Note-taking

Report writing

English & Turkish proficiency

Education

Graduated from relevant departments

Tools

MS Office

Google Docs

Google Calendar

Zoom

SAP

WordPress

Job description

Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.

At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.

Koç University İş Bank Artificial Intelligence Research Center (KUIS AI) was established in 2020 by a generous donation from İş Bank. With its 20 AI faculty, 32 affiliated faculty from the schools of engineering, medicine, and other fields, and around 100 graduate students, it has now become a leading research institute of Turkey in artificial intelligence research, education, and industrial collaboration.

We are looking for a/an Administrative Assistant to join theKoç University İş Bank Artificial Intelligence Research Center (KUIS AI) of our university who meets the following criteria:

Qualifications

• Graduated from relevant departments of universities
• Strong organizational and follow-up skills, with attention to detail
• Strong communication and collaboration skills
• Strong report-writing and note-taking skills
• Excellent written and verbal communication skills in English and Turkish
• Proficient in MS Office, Google Documents, Google Calendar, and Zoom applications
• Preferably experienced in SAP, WordPress
• Completed military service (for male candidates)

Job Description

• Provide day-to-day administrative support to the Center and the Director’s Office
• Handle incoming and outgoing correspondence, calls, and messages; direct them as appropriate
• Coordinate meetings and Center events, including scheduling, logistics, materials, and meeting notes as needed
• Manage the Director’s calendar; schedule and coordinate meetings and appointments
• Provide administrative support for graduate students, fellows, interns, and research staff
• Support research centers communication activities on social media and on the lab’s website
• Organize and maintain Center documents, and assist with the preparation of reports and presentations
• Support budget tracking, SAP transactions, procurement, and related documentation
• Coordinate administrative processes and communication with relevant university units

Koç University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.