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SANY Singapore & Malaysia; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

SANY Singapore & Malaysia is seeking an Operations Executive (Administration & Facilities) to oversee office operations, procurement, fleet management and staff accommodation. You will arrange meetings, events and liaise with partners and government bodies to ensure smooth operations.

Proficiency in English is essential, Mandarin is required for coordination with our China HQ and Mandarin-speaking colleagues. Diploma or above, 1+ year experience preferred; fresh graduates are welcome to apply.

Qualifications

• Diploma or above in any discipline.
• At least 1 year of admin/operations/facilities experience; fresh graduates with internships welcome.
• Fluent in English; Mandarin required to liaise with China HQ and Mandarin-speaking colleagues.
• Strong service mindset and cross-functional communication; able to manage multiple priorities.

Responsibilities

• Oversee day-to-day office operations, space planning and facilities maintenance.
• Procurement & asset management for office supplies, IT equipment and fixed assets; manage vendors and costs.
• Fleet, staff accommodation and related insurances; maintenance and compliance of vehicles and housing.
• Organise meetings, events and corporate hospitality; coordinate client visits and HQ visits.
• Liaise with government agencies and service providers; develop and improve operational policies and processes.

Skills

Fluent English

Mandarin proficiency

Cross-functional communication

Education

Diploma or above

Tools

Procurement systems

Facilities management software

Job description

Operations Executive (Administration & Facilities)

Key Responsibilities

• Office Operations & Workplace Safety: Oversee day-to-day office operations, including space planning, facilities and equipment maintenance, and management of cleaning and security services. Maintain a safe, well-organised workplace in compliance with Singapore’s WSH regulations.
• Procurement & Asset Management: Manage the purchase, registration, allocation and periodic stock-take of office supplies, IT equipment and fixed assets. Manage vendors, optimise sourcing channels and track operating costs to drive efficiency.
• Fleet & Staff Accommodation: Manage the leasing, purchase, scheduling and maintenance of company vehicles and staff accommodation, including inspections, insurance and compliance.
• Meetings, Events & Corporate Hospitality: Organise company-wide meetings, cross-department sessions and employee engagement events. Coordinate visits from clients and headquarters, including hotel, dining and transport arrangements.
• External Liaison & Process Improvement: Serve as the point of contact for government agencies, building management and service providers. Develop and improve operational policies and processes, and ensure they are followed.

Requirements

• Diploma or above in any discipline
• At least 1 year of experience in administration, operations or facilities management preferred; fresh graduates with relevant internships are welcome to apply
• Fluent in English (working language); proficiency in Mandarin is required to liaise with our China headquarters and Mandarin-speaking colleagues
• Strong service mindset, execution and cross-functional communication skills; able to manage multiple priorities

What We Offer

• Monthly salary of SGD 3,000 – 4,200, commensurate with experience