Office Administrator & Operations Specialist

BASSETTI TALENT POOL; Singapore; Vor Ort; SGD 26.000 - 32.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Growth opportunities

Collaborative environment

Zusammenfassung

BASSETTI TALENT POOL in Singapore is seeking an Office Administrator & Operations Specialist to oversee daily office operations, procurement, and regional collaboration. You will coordinate with Finance, IT, HR, and leadership to ensure a seamless working environment.

The role requires 3+ years in office administration or corporate operations in a multinational setting, with strong vendor management and English communication skills. Competitive benefits and growth opportunities are offered.

Qualifikationen

• Diploma or Bachelor’s degree in Business Administration, Hospitality, Human Resources, or related field.
• 3+ years of experience in office administration, corporate operations, or facility management in Singapore.
• Proven vendor sourcing, negotiation, and contract oversight.
• Proficiency in Microsoft Office 365 and expense management software (Concur, Workday, or SAP).
• Excellent English communication; able to collaborate across borders and functions.
• Strong problem-solving, attention to detail, adaptability, and independence.

Aufgaben

• Oversee daily office operations and facility management to ensure a safe, organized workplace.
• Manage vendor relationships, procurement, and inventory for office supplies and pantry items.
• Collaborate with Finance to process invoices, expenses, and reimbursements.
• Coordinate local travel logistics for staff and visiting executives, including visas and itineraries.
• Support onboarding/offboarding and IT coordination with regional teams.
• Serve as administrative bridge between local operations and HQ/regions.

Kenntnisse

Vendor management

Communication

Cross-functional collaboration

Attention to detail

Problem-solving

Independence

Ausbildung

Bachelor’s or Diploma in related field

Tools

MS Office 365

Concur

Workday

SAP

Jobbeschreibung

We are seeking a proactive, highly organized, and detail-oriented Office Administrator & Operations Specialist to join our team in Singapore. In this role, you will be the backbone of our daily office operations, ensuring a seamless working environment for local staff, regional counterparts, and leadership.

You will manage facility operations, vendor relations, procurement, travel logistics, and basic finance and HR coordination, while serving as a key liaison between our Singapore office and regional/headquarter teams.

Key Responsibilities

1. Daily Office Operations & Facility Management

• Proactively identify, report, and resolve day-to-day office issues.
• Serve as the primary point of contact for external vendors, building management, and maintenance service providers.
• Ensure a clean, safe, organized, and fully functional workplace environment at all times.

2. Office Supplies & Asset Management

• Oversee procurement, inventory tracking, and stock replenishment for office supplies and pantry amenities.
• Maintain the company’s fixed-asset registry and conduct periodic audits on hardware, furniture, and office equipment.

3. Finance & Expense Support

• Partner closely with the Finance team to process vendor invoices, payments, expense claims, and employee reimbursements in a timely manner.
• Help clarify and allocate cross-departmental cost ownership for administrative expenditures.

4. Travel & Logistics Coordination

• Manage end-to-end travel logistics for local team members and visiting executives, including flights, accommodation, visas, and itineraries.
• Assist team members with post-travel expense reporting and reconciliation.

5. Onboarding / Offboarding & IT Coordination

• Facilitate administrative onboarding workflows for new hires (desk allocation, welcome kits, access cards).
• Coordinate offboarding logistics for exiting employees.
• Work with the regional IT support team to manage hardware setup, device deployment, and remote-access troubleshooting.

6. Cross-Functional & Regional Collaboration

• Act as the primary administrative bridge connecting local operations with headquarter and regional teams across HR, Finance, IT, and Business units.
• Support local employee engagement initiatives and company culture activities.

7. Calendar-Driven Operations & Events

• Plan, prepare, and execute seasonal and recurring initiatives (e.g., festive/holiday gifting, year-end parties, annual budget preparation, period-end closings).
• Maintain accurate operational logs, records, and standard operating procedures (SOPs).

8. Ad-hoc Duties

• Perform other ad-hoc administrative or operational duties as assigned to support business continuity and growth.

Requirements & Qualifications

• Education: Diploma or Bachelor’s degree in Business Administration, Hospitality, Human Resources, or a related field.
• Experience: 3+ years of experience in office administration, corporate operations, or facility management within a fast-paced or multinational corporate environment in Singapore.
• Vendor Management: Proven track record in vendor sourcing, negotiation, and contract oversight.
• Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams) and modern office/expense management software (e.g., Concur, Workday, or SAP).
• Communication: Excellent verbal and written English communication skills; ability to collaborate effectively with cross-border and cross-functional teams.
• Personal Attributes: Strong problem-solving mindset, high attention to detail, adaptability, and the ability to work independently with minimal supervision.

What We Offer

• Competitive compensation package aligned with Singapore market standards (2600 SGD max)
• Comprehensive medical and dental insurance coverage.
• Dynamic, inclusive, and collaborative work environment.
• Opportunities for professional growth within a expanding regional presence.