HR & Admin & Operation Intern

AlphaESS; Singapore; On-site; SGD 10,000 - 17,000; Full time

Job summary

AlphaESS in Singapore is seeking an HR & Administration & Operation Intern to support daily HR, office administration and business operations in our Singapore office. The role suits a student who is organized, hands-on, and comfortable with a fast-paced international environment.

Key duties include coordinating with vendors, processing expense claims, maintaining attendance records, onboarding/offboarding support, and logistics for meetings and travel.

Qualifications

• Currently pursuing a Diploma or Degree in HR, Business Administration, Management or related discipline.
• Fluent in Mandarin Chinese due to coordination with China HQ.
• Able to communicate effectively in English.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Organised, responsible and detail-oriented.
• Capable of handling administrative and operational tasks independently.

Responsibilities

• Support daily HR and office administration activities in a Singapore office.
• Assist with employee expense claims, invoices and documentation.
• Maintain attendance, leave records and prepare attendance reports.
• Support onboarding and offboarding processes.
• Coordinate meetings, travel, and logistics for the team.

Skills

Fluent Mandarin Chinese

Communication skills

Microsoft Office

Organised

Detail-oriented

Education

Diploma or Degree in HR/Business Administration/Management or related

Tools

Microsoft Office Suite (Excel, Word, PowerPoint)

Job description

We are looking for a responsible and detail-oriented HR & Administration & Operation Intern to support the daily HR, office administration and business operations of our Singapore office.

This role is suitable for a student who is organised, hands-on and comfortable handling a variety of day-to-day operational tasks in a fast-paced international working environment.

Key Responsibilities

• Support daily office administration and office operations, including purchasing office supplies and coordinating with vendors.
• Assist with employee expense claims, invoice collection and basic administrative documentation.
• Maintain attendance and leave records and prepare regular attendance reports.
• Support employee onboarding and offboarding administration.
• Maintain and update office access card and access control information.
• Coordinate internal and external meetings, including meeting room arrangements and related logistics.
• Assist with business travel arrangements, including flights, accommodation and other travel logistics.
• Maintain HR and administrative records, documents and filing.
• Provide basic administrative support to the sales and other business teams when required.
• Communicate and coordinate with colleagues in Singapore, China and other overseas offices.
• Support company activities, employee events and other office initiatives.
• Perform other ad-hoc HR, administrative and operational duties as assigned.

Requirements

• Currently pursuing a Diploma or Degree in Human Resources, Business Administration, Management or a related discipline. Students from other disciplines are also welcome to apply.
• Fluent in Mandarin Chinese, as the role requires frequent communication and coordination with Chinese-speaking colleagues and the China headquarters.
• Able to communicate effectively in English.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Organised, responsible and detail-oriented.
• Comfortable handling administrative and operational tasks independently.
• Good communication and coordination skills.
• Able to work on-site in our Singapore office.
• Able to commit 5 days per week, either full days or half-days.
• Candidates who can commit for 6 months or longerwill be preferred.