Workplace Ops Manager

geco asia pte. ltd.; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

GECO Asia Pte Ltd in Singapore is seeking a Workplace Ops/Experience Manager to oversee daily office operations, facilities services, and employee experience initiatives. You will manage onboarding/offboarding, vendor coordination, safety programs, and office events to sustain a safe, organized, and engaging workspace.

The role requires 5+ years in workplace operations, strong governance and HSE knowledge, and hands-on project management for relocations and upgrades.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Facilities Management, Hospitality, Human Resources, Operations Management, or a related discipline.
• 5+ years of experience in Workplace Operations, Office Administration, Facilities Coordination, Corporate Services, Employee Experience, or similar roles.
• Experience supporting office operations within corporate, consulting, technology, or professional services environments is preferred.
• Experience managing Facilities and Workplace Operations within a corporate environment.
• Strong knowledge of Workplace Governance, Compliance, and Health & Safety requirements.
• Proven experience in Vendor Management, Contract Management, and Supplier Coordination.
• Experience managing office services, budgeting, procurement, and operational planning.
• Strong project management skills, including office moves, workplace upgrades, and operational improvement initiatives.
• Experience supporting employee engagement, onboarding, offboarding, and workplace experience programs.

Responsibilities

• Manage day-to-day office operations, facilities, workplace services, and employee experience initiatives.
• Lead onboarding, offboarding, employee transfers, workplace logistics, and office readiness activities.
• Drive employee engagement programs, workplace community initiatives, and office events.
• Partner with internal teams to support change management activities, workplace communications, and employee communications.
• Ensure compliance with workplace health, safety, emergency response, and business continuity requirements.
• Oversee office physical security, visitor management, access controls, and security-related processes.
• Manage relationships with building management, landlords, service providers, and external vendors.
• Coordinate office projects including expansions, relocations, refurbishments, and workplace improvements.
• Support procurement activities, supplier management, contract administration, and office services delivery.
• Drive sustainability initiatives and support environmental compliance objectives.
• Manage workplace operational budgets, monitor expenditures, and identify cost optimization opportunities.
• Maintain workplace documentation, policies, procedures, and knowledge resources.

Skills

Workplace operations

Vendor management

Project management

Employee experience

Education

Bachelor's or Diploma in related field

Job description

Job Summary: Role: Workplace Ops Manager Start: ASAP Duration: 12 Months Location: Singapore We are seeking a Workplace Ops/Experience Manager to support the day-to-day management of workplace operations, employee experience, facilities services, vendor coordination, and office administration. This role plays a key part in ensuring a safe, organized, and engaging workplace environment while supporting office events, onboarding activities, health & safety initiatives, physical security, and workplace services.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Facilities Management, Hospitality, Human Resources, Operations Management, or a related discipline.
• 5+ years of experience in Workplace Operations, Office Administration, Facilities Coordination, Corporate Services, Employee Experience, or similar roles.
• Experience supporting office operations within corporate, consulting, technology, or professional services environments is preferred.
• Experience managing Facilities and Workplace Operations within a corporate environment.
• Strong knowledge of Workplace Governance, Compliance, and Health & Safety requirements.
• Proven experience in Vendor Management, Contract Management, and Supplier Coordination.
• Experience managing office services, budgeting, procurement, and operational planning.
• Strong project management skills, including office moves, workplace upgrades, and operational improvement initiatives.
• Experience supporting employee engagement, onboarding, offboarding, and workplace experience programs.

Roles and Responsibilities

• Manage day-to-day office operations, facilities, workplace services, and employee experience initiatives.
• Lead onboarding, offboarding, employee transfers, workplace logistics, and office readiness activities.
• Drive employee engagement programs, workplace community initiatives, and office events.
• Partner with internal teams to support change management activities, workplace communications, and employee communications.
• Ensure compliance with workplace health, safety, emergency response, and business continuity requirements.
• Oversee office physical security, visitor management, access controls, and security-related processes.
• Manage relationships with building management, landlords, service providers, and external vendors.
• Coordinate office projects including expansions, relocations, refurbishments, and workplace improvements.
• Support procurement activities, supplier management, contract administration, and office services delivery.
• Drive sustainability initiatives and support environmental compliance objectives.
• Manage workplace operational budgets, monitor expenditures, and identify cost optimization opportunities.
• Maintain workplace documentation, policies, procedures, and knowledge resources.

GECOAsia values the data privacy rights of our customers, associates, partners and prospective applicants. We have a privacy policy that governs our collection and use of personal data in place. In conjunction with the PDPA act in Singapore, we have updated our Privacy Policy and Terms of Use to better clarify our collection and use of your personal information. The same can be found here (https://www.geco.asia/about/privacy-policy)

Note:GECOAsia is an Information Technology Consulting Services provider. We provide specialist IT and Digital Transformation specialist resources on a project (SOW) and/or permanent basis. We operate under a Comprehensive License offered by Ministry of Manpower, Singapore.

[GECOAsia Pte Ltd, License No. 07C4453] [2 Venture Drive, #10-18 Vision Exchange, Singapore 608526]