Warehouse/Shipping Admin

PRIME-WELD DISTRILOGISTIC PTE. LTD.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

PRIME-WELD DISTRILOGISTIC PTE. LTD. is seeking a detail-oriented Logistics Admin to handle shipping and delivery administration alongside warehouse support in Singapore. You will coordinate cargo movement, maintain accurate inventory, and support day-to-day logistics operations.

Key duties include processing shipping documents, coordinating couriers and 3PL vendors, tracking shipments, and ensuring timely order fulfilment. Strong MS Office skills and teamwork are essential for success.

Qualifications

• Proficiency in Microsoft Office applications.
• Able to work in a team.
• Meticulous and organized.

Responsibilities

• Manage shipping documentation (BOL, packing lists, DO, invoices, customs documents).
• Coordinate with couriers, freight forwarders and 3PL vendors for timely pickups and deliveries.
• Track shipments and update order statuses, flag delays.
• Verify freight charges and process shipping invoices.
• Maintain real-time inventory in the WMS for receipts, transfers, dispatches.
• Reconcile stock counts and investigate discrepancies.
• Generate picking lists and packing labels, verify orders before staging.
• Communicate with warehouse supervisors and forklift operators to prioritise urgent orders.
• Monitor warehouse consumables and initiate purchase requisitions.
• Assist with customer service support when possible.

Skills

Teamwork

Detail-oriented

Tools

Microsoft Office

Job description

About the role

This role encompasses shipping and delivery administration alongside warehouse and logistics support, requiring coordination across operational areas to ensure timely and accurate cargo movement and inventory management.

Key responsibilities

• Handle crucial shipping documents, including Bills of Lading (BOL), packing lists, delivery orders (DO), commercial invoices, and customs documentation
• Coordinate occasional schedules with local couriers, freight forwarders, and 3PL transport vendors for timely cargo pickups and deliveries
• Track outbound and inbound shipments, update order statuses, and flag potential transit delays to internal teams
• Verify carrier freight charges against quotes and process shipping invoices for accounting approval
• Maintain precise real-time inventory records in the Warehouse Management System (WMS) for stock receipts, transfers, and dispatches
• Reconcile physical stock counts against system records during routine, weekly, or cycle counts, investigating any discrepancies
• Generate warehouse picking lists and packing labels, verifying job orders against physical stock prior to staging
• Liaise directly with warehouse supervisors and forklift operators to prioritize urgent orders and organize staging space
• Monitor warehouse consumable supplies (pallets, stretch wrap, cartons, thermal labels) and initiate purchase requisitions as needed
• Assist with customer service support when possible

Requirements

• Proficiency in Microsoft Office applications
• Able to work in a team
• Meticulous and organized