Warehouse Administrator

SCHUTZ SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Schutz Singapore Pte. Ltd. is seeking a Production & Admin Assistant to support office and production operations, handling admin tasks, documentation, data entry and SAP transactions to ensure smooth day-to-day workflow.

The role focuses on warehouse documentation, goods receipt in SAP, materials control, stock accuracy, production material provisioning, scrap handling and routine reporting, with close collaboration across production, planning, quality and supply chain.

Responsibilities

• Prepare and issue Delivery Orders (DO) and other warehouse documents accurately and on a timely basis.
• Check, process, and maintain documentation for incoming raw materials, production components, and outgoing goods.
• Ensure all warehouse documents are properly filed and readily available for reference, traceability, and audit purposes.
• Maintain accurate records of material movements within the warehouse.
• Liaise with relevant internal departments on warehouse documentation and material movement requirements.
• Perform Goods Receipt (GR) transactions accurately and promptly in SAP for incoming materials.
• Verify Purchase Orders (PO), supplier Delivery Orders, and other documents before processing Goods Receipt in SAP.
• Ensure all SAP transactions are completed accurately and in accordance with procedures.
• Process and maintain SAP transactions relating to material movements and inventory.
• Assist in investigating and resolving discrepancies between physical stock, documents, and SAP records.
• Maintain manual records of all raw materials and production components stored in the warehouse.
• Keep an up-to-date record of material description/code, storage location, quantity, batch, expiry dates.
• Update material location and quantity records promptly after receipts, issues, or movements.
• Ensure materials are properly identified and stored in designated locations.
• Support material traceability for manufacturing operations.
• Monitor expiry dates and inform relevant personnel of approaching shelf-life.
• Support stock rotation based on FIFO or FEFO where applicable.
• Coordinate with Production on material availability for manufacturing.
• Maintain records of materials issued to production and ensure proper documentation of movements.
• Prepare and process POs for scrap materials and maintain scrap records.
• Coordinate with departments and approved vendors on scrap collection and documentation.
• Support audits with proper documentation.
• Support cycle counts, stock checks, and investigation of discrepancies between physical stock and SAP records.
• Provide daily/weekly/monthly warehouse reports and general admin support to the Warehouse Manager.

Tools

SAP

Job description

Company Overview:

Schutz Singapore Pte. Ltd is a subsidiary of Schutz GmbH & Co, KGaA,Germany - a leading manufacturer of composite Intermediate Bulk Container and HDPE drums for liquid storage and transport.

We supply our Packaging systems to many of the world's leading chemical,petrochemical,Petroleum, Food &Beverage and Bio-Chemicals manufacturers across South East Asia and globally.

We are looking for a Production & Admin Assistant to provide administrative support to our Office and Production Department. The successful candidate will be responsible for day-to-day administrative duties,documentation, data entry and supporting the smooth operation of the office and Production department.

Job Purpose

The Warehouse Administrator is responsible for the day-to-day warehouse administration,documentation, SAP transactions, and storekeeping activities supporting the manufacturing of Intermediate Bulk Containers (IBC). The role ensures that all incoming and outgoing materials are properly documented, goods receipts are accurately processed in SAP, and records of raw materials and components,including their storage locations, quantities, batch information, and expiry dates, are properly maintained.

Key Responsibilities

1. Warehouse Documentation and Administration

Prepare and issue Delivery Orders (DO) and other relevant warehouse documents accurately and on a timely basis.

Check, process, and maintain documentation for incoming raw materials, production components, and outgoing goods.

Ensure all warehouse documents are properly filed and readily available for reference, traceability, and audit purposes.

Maintain accurate records of material movements within the warehouse.

Liaise with relevant internal departments, including Production, Planning, Quality, Customer Service and Supply Chain, on warehouse documentation and material movement requirements.

2. SAP Transactions and Goods Receipt

Perform Goods Receipt (GR) transactions accurately and promptly in SAP for incoming raw materials, components, and other materials.

Verify Purchase Orders (PO), supplier Delivery Orders, and other supporting documents before processing Goods Receipt in SAP.

Ensure all SAP transactions are completed accurately and in accordance with company procedures.

Process and maintain relevant SAP transactions relating to material movements and inventory, where required.

Assist in investigating and resolving discrepancies between physical stock, supporting documents, and SAP records.

3. Storekeeping and Material Control

Maintain accurate manual records of all raw materials and production components stored in the warehouse.

Keep an up-to-date record of:

• Material description and material code
• Storage location
• Quantity on hand
• Batch or lot number, where applicable
• Expiry or shelf-life date, where applicable

Update material location and quantity records promptly whenever there is a receipt, issue, transfer, or other movement of materials.

Ensure materials are properly identified and stored in their designated locations.

Support material traceability requirements for manufacturing operations.

Monitor expiry dates and shelf life of raw materials and inform the relevant Warehouse, Production, or Quality personnel of materials approaching expiry.

Support proper stock rotation based on company procedures, including FIFO or FEFO where applicable.

4. Production Material Support

Support the timely preparation and administration of raw materials and components required for IBC manufacturing.

Coordinate with the Production department on the availability and movement of materials required for production.

Maintain proper records of materials issued from the warehouse to production.

Assist in ensuring timely and accurate documentation of material movements between the warehouse and production areas.

5. Scrap Material Administration

Prepare and process Purchase Orders (PO) and relevant documentation for the sale or disposal of scrap materials in accordance with company procedures and approval requirements.

Maintain accurate records of scrap materials generated, stored, and collected.

Coordinate with relevant departments and approved scrap vendors on collection arrangements and supporting documentation.

Ensure proper documentation is maintained for audit and traceability purposes.

6. Inventory Control and Stock Taking

Support regular cycle counts, periodic stock checks, and physical stock takes.

Investigate and report discrepancies between physical tock, SAP records, and manual storekeeping records.

Assist in maintaining accurate inventory records and timely updating of discrepancies.

Support the Warehouse Manager in improving inventory accuracy and warehouse record control.

7.General Warehouse Support

Prepare daily, weekly, and monthly warehouse reports as required.

Provide administrative support to the Warehouse Manager and warehouse operations team.

Assist with internal and external audits