Warehouse Admin & Inventory Control Specialist

SCHUTZ SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Schutz Singapore Pte. Ltd. is seeking a Production & Admin Assistant to support office and production operations, handling admin tasks, documentation, data entry and SAP transactions to ensure smooth day-to-day workflow.

The role focuses on warehouse documentation, goods receipt in SAP, materials control, stock accuracy, production material provisioning, scrap handling and routine reporting, with close collaboration across production, planning, quality and supply chain.

Responsibilities

• Prepare and issue Delivery Orders (DO) and other warehouse documents accurately and on a timely basis.
• Check, process, and maintain documentation for incoming raw materials, production components, and outgoing goods.
• Ensure all warehouse documents are properly filed and readily available for reference, traceability, and audit purposes.
• Maintain accurate records of material movements within the warehouse.
• Liaise with relevant internal departments on warehouse documentation and material movement requirements.
• Perform Goods Receipt (GR) transactions accurately and promptly in SAP for incoming materials.
• Verify Purchase Orders (PO), supplier Delivery Orders, and other documents before processing Goods Receipt in SAP.
• Ensure all SAP transactions are completed accurately and in accordance with procedures.
• Process and maintain SAP transactions relating to material movements and inventory.
• Assist in investigating and resolving discrepancies between physical stock, documents, and SAP records.
• Maintain manual records of all raw materials and production components stored in the warehouse.
• Keep an up-to-date record of material description/code, storage location, quantity, batch, expiry dates.
• Update material location and quantity records promptly after receipts, issues, or movements.
• Ensure materials are properly identified and stored in designated locations.
• Support material traceability for manufacturing operations.
• Monitor expiry dates and inform relevant personnel of approaching shelf-life.
• Support stock rotation based on FIFO or FEFO where applicable.
• Coordinate with Production on material availability for manufacturing.
• Maintain records of materials issued to production and ensure proper documentation of movements.
• Prepare and process POs for scrap materials and maintain scrap records.
• Coordinate with departments and approved vendors on scrap collection and documentation.
• Support audits with proper documentation.
• Support cycle counts, stock checks, and investigation of discrepancies between physical stock and SAP records.
• Provide daily/weekly/monthly warehouse reports and general admin support to the Warehouse Manager.

Tools

SAP

Job description

Schutz Singapore Pte. Ltd. is seeking a Production & Admin Assistant to support office and production operations, handling admin tasks, documentation, data entry and SAP transactions to ensure smooth day-to-day workflow.

The role focuses on warehouse documentation, goods receipt in SAP, materials control, stock accuracy, production material provisioning, scrap handling and routine reporting, with close collaboration across production, planning, quality and supply chain.