Admin

ECO FLOORING PTE. LTD.; Singapore; On-site; SGD 26,784 - 40,176; Full time

Job summary

ECO FLOORING PTE. LTD. is seeking a Warehouse Admin to support operations with accurate data entry, inventory control, and document handling.

You will ensure all material movements are correctly recorded and reported to maintain smooth warehouse operations. Responsibilities include data entry, stock checks, invoicing support, and ongoing coordination with internal teams and external parties. The role requires 1–2 years in warehouse administration or logistics support and proficiency in MS Office

Qualifications

• 1–2 years in warehouse administration or logistics support.
• Proficient in Microsoft Office (Excel, Word) and basic inventory/ERP systems.
• Strong attention to detail and accuracy in data entry and document handling.
• Good communication and coordination skills to liaise with internal teams and external parties.
• Able to work independently with minimal supervision and meet reporting deadlines.

Responsibilities

• Accurately record inbound and outbound transactions in the system.
• Maintain and update records, ensuring data accuracy and completeness.
• Verify and register incoming goods against delivery orders and purchase records.
• Prepare daily, weekly and monthly reports on stock movement and balances.
• Coordinate with Finance, suppliers, drivers and warehouse staff for daily operations.

Skills

Data entry

Inventory management

Microsoft Office

ERP systems

Attention to detail

Tools

ERP systems

Job description

The Admin is responsible for supporting operations through accurate documentation, inventory management, and coordination. This role ensures that all material movements are properly recorded, documented, and reported to maintain smooth and efficient warehouse operations.

Key Duties

1. Data Entry & Record Management

• Accurately record inbound and outbound transactions in the system.
• Maintain and update records, ensuring data accuracy and completeness.

2. Inventory Management

• Verify and register incoming goods against delivery orders and purchase records.
• Conduct periodic stock counts and reconcile inventory discrepancies.
• Monitor stock levels and report shortages or irregularities.

3. Document & Invoice Handling

• Collect, check, and manage delivery orders (DOs), invoices, and goods movement documents.
• Ensure all goods issued and received are supported by proper documentation.
• Liaise with suppliers, drivers, and warehouse workers to confirm daily goods in/out activities.

4. Reporting

• Prepare daily, weekly, and monthly reports on stock movement and balances.
• Provide updates to management and relevant departments regarding warehouse status.

5. Coordination & Support

• Work with the Finance Department to reconcile documents and process invoices.
• Assist in year-end and periodic stocktaking exercises with other departments.
• Arrange and label materials systematically for easy identification and tracking.

Job Requirements

• At least 1–2 years of experience in warehouse administration or logistics support.
• Proficient in Microsoft Office (Excel, Word) and basic inventory/ERP systems.
• Strong attention to detail and accuracy in data entry and document handling.
• Good communication and coordination skills to liaise with internal teams and external parties.
• Able to work independently with minimal supervision and meet reporting deadlines.

Working Conditions

• Location: Balestier Road
• Working Hours: Standard office hours 9am-6pm (with flexibility during stocktake or peak periods).

Summary

The Admin plays a crucial role in maintaining accurate data, handling documents and invoices, and coordinating with workers to support efficient operations.