Warehouse Admin & Inventory Control Specialist

POLI MEDICAL COMPANY PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

POLI MEDICAL COMPANY PTE. LTD. in Singapore is seeking a detail-oriented Warehouse Administrator to support daily warehouse operations, inventory control and documentation.

You will manage Goods Receipt Notes, delivery orders, stock transfers and ERP/WMS records, ensuring accurate, timely data and compliance with SOPs. The role requires 1–3 years in warehouse or manufacturing, Diploma in Logistics or related field, strong Excel skills and good communication.

Qualifications

• Diploma or equivalent in Logistics, Supply Chain, Warehouse Management, Business Administration or related field.
• 1–3 years of relevant warehouse or manufacturing experience preferred.
• Experience with WMS systems is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Detail-oriented with good record-keeping and organisational skills.
• Able to work in a fast-paced manufacturing environment.

Responsibilities

• Perform daily warehouse administrative and documentation duties.
• Process and maintain Goods Receipt Notes, Delivery Orders, stock transfer records and other warehouse documents.
• Update and maintain accurate inventory transactions in the company's ERP/WMS system.
• Coordinate the receiving of raw materials, components, packaging materials and finished goods.
• Verify incoming goods against purchase orders and delivery documents.
• Prepare and document materials issued to the production department.
• Monitor inventory levels and ensure sufficient materials are available for production.
• Conduct regular stock counts and reconcile physical inventory against system records.
• Investigate and report inventory discrepancies, damaged goods and stock variances.
• Maintain proper identification, labelling, storage locations and traceability of inventory.
• Coordinate with Production and Planning teams on material requirements and production schedules.
• Coordinate with Purchasing and suppliers regarding deliveries and discrepancies.
• Support finished goods receiving, storage and dispatch activities.
• Prepare daily, weekly and monthly warehouse/inventory reports.
• Maintain proper filing and documentation for audit and traceability purposes.
• Support ISO, 5S, safety and other company compliance requirements.
• Ensure warehouse transactions and procedures comply with company SOPs.

Skills

Communication skills

Coordination skills

Attention to detail

Record-keeping

Proficiency in Excel

Education

Diploma in Logistics / Supply Chain / Business Administration

Tools

WMS systems

ERP/WMS

Excel

Job description

POLI MEDICAL COMPANY PTE. LTD. in Singapore is seeking a detail-oriented Warehouse Administrator to support daily warehouse operations, inventory control and documentation.

You will manage Goods Receipt Notes, delivery orders, stock transfers and ERP/WMS records, ensuring accurate, timely data and compliance with SOPs. The role requires 1–3 years in warehouse or manufacturing, Diploma in Logistics or related field, strong Excel skills and good communication.