Warehouse Admin Assistant

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD. seeks a Warehouse Admin Assistant to manage inventory records, process shipping docs, and coordinate logistics within a warehouse environment.

The role focuses on data entry in WMS and Excel, preparing pick lists and delivery notes, answering customer inquiries, and liaising with operations teams. Strong communication and IT skills are essential.

Qualifications

• Data entry in WMS/Excel and maintaining accurate records.
• Proficiency with Microsoft Excel and basic IT skills.
• Strong written and verbal communication abilities.
• Experience in logistics, warehousing, or administration is preferred.

Responsibilities

• Data Entry & Reporting: update inventory systems, process GRN, track levels.
• Documentation Management: prepare invoices, delivery orders, and shipping docs.
• Coordination: liaise with couriers, suppliers, and internal teams.
• Customer Support: handle enquiries on order status and stock.
• Inventory Control: assist with stock takes and reconciliation.
• Fulfilment: assist with pick and pack tasks.

Skills

Data entry

Communication

Organizational skills

Attention to detail

Education

High School diploma / O-Level

Tools

WMS

Microsoft Excel

Microsoft Office

Job description

A Warehouse Admin Assistant manages inventory records, processes shipping documentation, and coordinates logistics in a warehouse.

Key duties include data entry in WMS/Excel, preparing pick lists and delivery notes, answering customer enquiries, and liaising with operations teams. They require strong communication and IT skills.

Key Responsibilities

• Data Entry & Reporting: Updating Inventory Management Systems, processing Goods Receiving Notes (GRN), and tracking inventory levels.
• Documentation Management: Preparing and processing invoices, delivery orders, and shipping documents.
• Coordination: Communicating with couriers, suppliers, and internal departments to manage inbound/outbound logistics.
• Customer Support: Acting as the first point of contact for enquiries regarding order status and stock availability.
• Inventory Control: Assisting with regular stock takes, cycle counts, and reconciling inventory discrepancies.
• Fulfilment Duties: Assisting with pick and pack services.

Job Requirements

• Education: Typically requires a High School diploma/O-Level or equivalent.
• Skills: Proficiency in Microsoft Office (especially Excel) and experience with Warehouse Management Systems (WMS) is preferred.
• Experience: Previous experience in logistics, warehousing, or administration is commonly required.
• Competencies: Strong attention to detail, good verbal and written communication, and organizational skills.

Working Conditions

• The role often operates from a fast-paced office situated within a warehouse or distribution center.