Warehouse Admin

Two Nine Six O Trading Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

TWO NINE SIX O TRADING PTE LTD in Singapore seeks a detail‑oriented Warehouse Administrative Assistant to manage warehouse documentation and support inventory operations. You will input data into WMS/ERP and maintain accurate records across physical and digital systems.

You will coordinate with internal teams and external partners, ensuring timely deliveries and stock updates. Fresh graduates welcome; a Diploma in logistics is a plus, and strong Excel/data-entry skills are essential.

Qualifications

• Familiar with warehouse operations and inventory management principles.
• Proficient in data entry with high accuracy.
• Experience handling warehouse documentation and records.
• Ability to coordinate with internal and external stakeholders.

Responsibilities

• Process and manage incoming/outgoing warehouse documentation (DOs, GRNs, packing lists, invoices, waybills).
• Maintain up-to-date physical and digital records of warehouse activities.
• Prepare reports related to inventory, shipments, and performance.
• Ensure compliance with company policies on documentation/retention.
• Reconcile physical counts with system records for inventory accuracy.
• Process inventory adjustments, transfers, and returns in WMS/ERP.
• Support cycle counting and annual stock-taking activities.
• Input data into WMS/ERP for receipts, dispatches, and transfers.
• Liaise with internal departments re orders, deliveries, stock availability.
• Communicate with suppliers, transporters, and customers on schedules and discrepancies.

Skills

Microsoft Excel

Attention to detail

Data entry

Education

High School Diploma or equivalent

Diploma or certificate in Logistics, SCM, or related field (plus)

Tools

WMS

ERP system

Microsoft Office

Job description

About the role

This role involves managing warehouse documentation, supporting inventory operations, and maintaining accurate records across physical and digital systems. You will process incoming and outgoing documentation, assist with inventory management, input data into warehouse management systems, coordinate with internal and external stakeholders, and provide administrative support to ensure efficient warehouse operations.

Key responsibilities

• Process and manage all incoming and outgoing warehouse documentation, including delivery orders, goods receipt notes, packing lists, invoices, and waybills
• Maintain accurate and up-to-date physical and digital records of all warehouse activities
• Prepare and generate various reports related to inventory, shipments, and warehouse performance
• Ensure compliance with all company policies and procedures related to documentation and record retention
• Assist in maintaining accurate inventory levels by reconciling physical counts with system records
• Process inventory adjustments, transfers, and returns in the warehouse management system (WMS)
• Support cycle counting and annual stock-taking activities
• Accurately input data into the WMS or ERP system for all goods movements, including receipts, dispatches, and transfers
• Liaise with internal departments regarding orders, deliveries, and stock availability
• Communicate with external parties, including suppliers, transporters, and customers, on delivery schedules and discrepancies

About you

• High School Diploma or GCE 'O' Level/ 'A' Level or equivalent
• A Diploma or Certificate in Logistics, Supply Chain Management, Business Administration, or a related field is a plus
• Fresh Graduates/Diploma holders welcome to apply
• Familiarity with warehouse operations and inventory management principles
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong Excel skills (e.g., VLOOKUP, pivot tables)
• Excellent data entry skills with a high degree of accuracy and attention to detail