Venue Operations Executive: Events & Admin Specialist

The Kallang Group; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

The Kallang Group seeks an Executive to support venue operations and event planning across its sites. You will collaborate with management to deliver event operations, develop procedures, and provide administrative support for reports and day-to-day activities.

Ideal candidates will have a Diploma or Bachelor’s degree and at least one year in the sports and leisure sector, with strong communication, detail orientation, and organization skills enabling effective multi-event management.

Qualifications

• Diploma/Bachelor’s degree or better from an accredited college or university is preferred but not essential.
• Minimum of one year experience in the sports and leisure industry is an advantage.
• Effective oral and written communication skills to communicate with internal and external stakeholders.
• Strong attention to detail and organizational skills to manage multiple events simultaneously.

Responsibilities

• Manage and support assigned events and operational duties (Event specific functions and general venue operations).
• Work on event days as required and supervise all events and activities scheduled in The Kallang venues.
• Assist in preparing reports, resolutions, and statistical data and maintain files, records, policies and procedures.
• Maintain the work unit calendar of events, schedule meetings and provide admin assistance as needed to support Venue Operations teams.
• Prepare agenda, minutes, and other materials and transcribe records of meetings when required.
• Assist in budget preparation and preparation of other fiscal/financial data and records.
• Collaborate with Venue Leads, Event Managers and Executives to administer all required processes.
• Maintain an accurate system of organizing, responding to and maintaining records.
• Receive inquiries and provide timely responses to stakeholders.
• Support the production of Conditions Of Entry/Venue Handbooks through research and coordination.
• Communicate closely with internal and external partners.
• Facilitate daily venue operations and public sessions at the venues as required.
• Prepare documentation for staff, management, promoters and clients to enable service to client groups.
• Ensure health and safety policies and regulations are adhered to in daily work.
• Perform other related duties as assigned.

Skills

Communication skills

Attention to detail

Organizational skills

Education

Diploma/Bachelor's degree

Job description

The Kallang Group seeks an Executive to support venue operations and event planning across its sites. You will collaborate with management to deliver event operations, develop procedures, and provide administrative support for reports and day-to-day activities.

Ideal candidates will have a Diploma or Bachelor’s degree and at least one year in the sports and leisure sector, with strong communication, detail orientation, and organization skills enabling effective multi-event management.