*URGENT* Receptionist/Admin #BCL

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive receptionist/administrative support professional to greet visitors and handle front-desk tasks in a fast-paced office in Singapore. You will manage inquiries, coordinate schedules, and assist with travel arrangements and meetings.

The role requires strong interpersonal skills, the ability to multitask, and proficiency with Microsoft Office. Prior experience in reception or administrative support will be advantageous for success in this position.

Qualifications

• Diploma in Business Administration or related field preferred.
• Experience in reception, front-desk or admin roles advantageous.
• Strong interpersonal and communication skills essential.
• Proficient with Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Serve as the first point of contact for visitors, clients and stakeholders, ensuring a welcoming and professional experience.
• Manage incoming calls, emails and general enquiries, directing them to appropriate departments.
• Coordinate meeting room bookings and ensure facilities are prepared for meetings.
• Assist with hospitality arrangements and meeting support when required.
• Handle mail, courier services and document distribution.
• Maintain reception and common areas to keep a clean, organized office environment.
• Support office administration, including supplies, pantry inventory and vendor coordination.
• Assist with travel arrangements and calendar coordination as needed.
• Provide administrative support during staff leave or peak periods.
• Support coordination of meetings, calls, events and other business activities.
• Liaise with internal and external stakeholders to ensure smooth day-to-day operations.

Skills

Interpersonal skills

Communication

Multitasking

Customer service

Independent worker

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

Responsibilities

• Serve as the first point of contact for visitors, clients, and external stakeholders, ensuring a professional and welcoming experience.


• Manage incoming calls, emails, and general enquiries, directing them to the appropriate departments or personnel.


• Coordinate meeting room bookings and ensure meeting facilities are prepared and maintained for internal and external meetings.


• Assist with hospitality arrangements, including refreshments and meeting support when required.


• Handle incoming and outgoing mail, courier services, and document distribution.


• Maintain reception and common areas to ensure a clean, organized, and professional office environment.


• Support office administration duties, including maintaining office supplies, pantry inventory, and vendor coordination.


• Assist with travel arrangements, meeting scheduling, and calendar coordination as required.


• Provide administrative support to teams during periods of leave or increased business activity.


• Support the coordination of meetings, conference calls, events, and other business activities.


• Liaise with internal and external stakeholders to ensure smooth day-to-day office operations.

Requirements

• Diploma in Business Administration or related disciplines preferred.


• Prior experience in reception, customer service, administration, or office support roles will be advantageous.


• Strong interpersonal and communication skills.


• Proficient in Microsoft Office applications.


• Well-organized, detail-oriented, and able to manage multiple priorities effectively.


• Professional, service-oriented, and able to work independently in a fast-paced environment.