Temporary Admin Assistant (6 months extendable, Safety unit)

KOH BROTHERS BUILDING & CIVIL ENGINEERING CONTRACTOR (PTE.) LTD.; Singapore; On-site; SGD 29,000 - 42,000; Part time

Job summary

KOH BROTHERS BUILDING & CIVIL ENGINEERING CONTRACTOR (PTE.) LTD. is seeking a proactive Temporary Admin Officer to support ISO certification efforts. You will organize and maintain documentation, coordinate audits, and assist with evidence collection across departments.

The role requires attention to detail, strong organizational skills, and proficiency in MS Office. Office presence near Potong Pasir / MacPherson is preferred, with a focus on timely, compliant document control.

Qualifications

• Diploma or Degree in Business Administration, Quality Management, Engineering, WSH or related field.
• 1–2 years administrative experience preferred.
• Experience in ISO documentation or document control is an advantage.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and record management skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.

Responsibilities

• Compile and organize ISO management system documents, procedures, forms, manuals and records.
• Maintain document control registers and document revision status.
• Coordinate collection of audit evidence and records from departments.
• Prepare certification, surveillance and recertification audit documentation.
• Schedule ISO meetings, training sessions and audits.
• Maintain training, audit, corrective action and management review records.
• Support internal and external audits and follow-up of corrective actions.
• Ensure confidentiality and compliance with document control requirements.

Skills

Organizational skills

Record management

Communication skills

Coordination

Independent work

Deadline-oriented

Education

Diploma or Degree in Business Administration

Quality Management

Engineering

WSH or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

A motivated and detail-oriented Temporary Admin Officer to support the preparation, compilation, organization, and maintenance of documentation required for ISO certification and certification audits. Coordinate records, document control activities, audit preparation and departmental document collection to ensure certification readiness.

Job Responsibilities:

• Compile and organize ISO management system documents, procedures, forms, manuals and records.
• Maintain document control registers and document revision status.
• Coordinate collection of audit evidence and records from departments.
• Prepare certification, surveillance and recertification audit documentation.
• Schedule ISO meetings, training sessions and audits.
• Maintain training, audit, corrective action and management review records.
• Support internal and external audits and follow-up of corrective actions.
• Ensure confidentiality and compliance with document control requirements.

Key Deliverables:

• Updated ISO Document Master List.
• Complete certification audit documentation package.
• Training and competency records.
• Internal and External audit and corrective action registers.
• Certification audit readiness support.

Others Duties:

• Perform other duties as assigned by HOD or Management.
• The duties and responsibilities stated may be revised from time to time according to the company’s operational requirements.

Job Requirements:

• Diploma or Degree in BusinessAdministration, Quality Management, Engineering, WSH or related field.
• 1–2 years administrative experience preferred.
• Experience in ISO documentation or document control is anadvantage.
• Proficiency in Microsoft Word, Excel, PowerPoint andOutlook.
• Strong organizational and record management skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and meet deadlines.
• Location: Near Potong Pasir / MacPherson