Safety Admin (Tuas) (Meals provided)

Sin Chew Woodpaq Pte. Ltd.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Sin Chew Woodpaq Pte. Ltd. is seeking an Administrative HSE support to assist the EHS team with data entry, documentation, printing and filing.

You will help maintain safety master reports and records, ensuring proper revision control and timely submissions. The ideal candidate has at least 2 years of relevant experience, is familiar with Singapore WSH regulations, ISO and BizSafe requirements, and possesses strong administrative, organizational and communication skills.

Qualifications

• Min 2 years relevant or related working experiences.
• Min N or O levels.
• Familiar with Singapore WSH regulations, safety procedures and HSE documentation.
• Knowledge of ISO and bizSAFE requirements will be an advantage.
• Good administrative and organisational skills, with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good documentation, filing and record-keeping skills.
• Good communication and interpersonal skills to coordinate with staff, contractors and external stakeholders.
• Possess positive working attitude.
• Able to commit to 5.5days work week.
• Willing to work in Tuas.

Responsibilities

• Provide administrative support for HSE team including data-entry, documentation, printing and filing.
• Administrative support for various safety master reports and records.
• Ensure proper documentation and revision control of the documents.
• Conduct safety induction training to internal staff, external stakeholders, and workers.
• Solve any safety administration issues.
• Coordinate for inspections and audits when need.
• Developing safety meeting topics.
• Ensuring safety procedures are up to regulatory standards.
• Assist WSHO in drafting SOPs to meet the HSE Management System requirements.
• Assist WSHO to act as Deputy Secretary to write down minutes in HSE Committee meeting.
• Assist WSHO in Incident investigation and the subsequent follow-up actions.
• Support WSHO in corporate, internal and external Audits i.e. in handling Audit logistics.
• Assist in the compilation of monthly reports and submissions.
• Ensure HSE Management filing system is maintained and up to date.
• Assist in safety related licenses renewal.
• Ensure the facilities services is being carried out eg: Fire Alarm Maintenance & Pest Maintenance.
• Receive HSE Audit reports and follow up with the closeout of audit action items.
• Assist HSE Department in Environmental Management.
• Assist in ISO and Bizsafe audit
• Participate in regular site inspections
• Any adhoc duties assign by WSHO, WSHC and Management.

Skills

Data entry

Documentation

Organisational skills

Communication

Attention to detail

Interpersonal skills

Education

N or O levels

Tools

Microsoft Office

Job description

About the role

This role provides administrative support to the HSE team, encompassing data entry, documentation, printing, and filing. The position supports various safety master reports and records, ensuring proper documentation and revision control.

Key responsibilities

• Provide administrative support such as data-entry, documentation, printing and filing for HSE team.

• Administrative support for various safety master reports and records.

• Ensure proper documentation and revision control of the documents.

• Conduct safety induction training to internal staff, external stakeholders, and workers.

• Solve any safety administration issues.

• Coordinate for inspections and audits when need.

• Developing safety meeting topics.

• Ensuring safety procedures are up to regulatory standards.

• Assist WSHO in drafting SOPs to meet the HSE Management System requirements.

• Assist WSHO to act as Deputy Secretary to write down minutes in HSE Committee meeting.

• Assist WSHO in Incident investigation and the subsequent follow-up actions.

• Support WSHO in corporate, internal and external Audits i.e. in handling Audit logistics.

• Assist in the compilation of monthly reports and submissions.

• Ensure HSE Management filing system is maintained and up to date.

• Assist in safety related licenses renewal.

• Ensure the facilities services is being carried out eg: Fire Alarm Maintenance & Pest Maintenance.

• Receive HSE Audit reports and follow up with the closeout of audit action items.

• Assist HSE Department in Environmental Management.

• Assist in ISO and Bizsafe audit

• Participate in regular site inspections

• Any adhoc duties assign by WSHO, WSHC and Management.

Requirements:

• Min 2 years relevant or related working experiences.

• Min N or O levels.

• Familiar with Singapore WSH regulations, safety procedures and HSE documentation.

• Knowledge of ISO and bizSAFE requirements will be an advantage.

• Good administrative and organisational skills, with strong attention to detail.

• Proficient in Microsoft Office (Word, Excel and PowerPoint).

• Good documentation, filing and record-keeping skills.

• Good communication and interpersonal skills to coordinate with staff, contractors and external stakeholders.

• Possess positive working attitude.

• Able to commit to 5.5days work week.

• Willing to work in Tuas.