Temporary Admin Assistant (6 months extendable, Safety unit)

Koh Brothers Group of Companies; Singapore; On-site; SGD 28,000 - 39,000; Part time

Job summary

Koh Brothers Group of Companies in Singapore seeks a motivated Temporary Admin Officer to support ISO documentation preparation, compilation, organization and maintenance, ensuring readiness for certification audits.

You will coordinate records, maintain document control registers, gather audit evidence, schedule meetings and training, and assist with internal and external audits while upholding confidentiality and accuracy.

Qualifications

• Diploma or degree in business administration, quality management, engineering, WSH or related field.
• 1–2 years administrative experience preferred.
• ISO documentation or document control experience is an advantage.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organizational and record management skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and meet deadlines.
• Location: Near Potong Pasir / MacPherson

Responsibilities

• Compile and organize ISO management system documents, procedures, forms, manuals and records.
• Maintain document control registers and document revision status.
• Coordinate collection of audit evidence and records from departments.
• Prepare certification, surveillance and recertification audit documentation.
• Schedule ISO meetings, training sessions and audits.
• Maintain training, audit, corrective action and management review records.
• Support internal and external audits and follow-up of corrective actions.
• Ensure confidentiality and compliance with document control requirements.

Skills

Attention to detail

Organizational skills

Effective communication

Independent and deadline-oriented

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

Diploma or Degree in Business Administration

Quality Management

Engineering

WSH

Job description

A motivated and detail-oriented Temporary Admin Officer to support the preparation, compilation, organization, and maintenance of documentation required for ISO certification and certification audits. Coordinate records, document control activities, audit preparation and departmental document collection to ensure certification readiness.

Job Responsibilities:

• Compile and organize ISO management system documents, procedures, forms, manuals and records.
• Maintain document control registers and document revision status.
• Coordinate collection of audit evidence and records from departments.
• Prepare certification, surveillance and recertification audit documentation.
• Schedule ISO meetings, training sessions and audits.
• Maintain training, audit, corrective action and management review records.
• Support internal and external audits and follow-up of corrective actions.
• Ensure confidentiality and compliance with document control requirements.

Key Deliverables:

• Updated ISO Document Master List.
• Complete certification audit documentation package.
• Training and competency records.
• Internal and External audit and corrective action registers.
• Certification audit readiness support.

Others Duties:

• Perform other duties as assigned by HOD or Management.
• The duties and responsibilities stated may be revised from time to time according to the company’s operational requirements.

Job Requirements:

• Diploma or Degree in BusinessAdministration, Quality Management, Engineering, WSH or related field.
• 1–2 years administrative experience preferred.
• Experience in ISO documentation or document control is anadvantage.
• Proficiency in Microsoft Word, Excel, PowerPoint andOutlook.
• Strong organizational and record management skills.
• Attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and meet deadlines.
• Location: Near Potong Pasir / MacPherson