Temp Office Admin

People Profilers; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A recruitment agency in Singapore is seeking an Office Administrator for a 2-3 months contract. The ideal candidate will manage meetings, office records, and support the management team. Requirements include a minimum of 2 years of office admin experience and a diploma or degree. The role offers competitive remuneration and benefits, and interested applicants should send their resumes in Word format. Only shortlisted candidates will be contacted.

Benefits

Company pickup provided

Comprehensive range of benefits

Qualifications

• Minimum of 2 years of office admin management experience required.
• Must be a graduate or diploma holder.
• Must be a positive and approachable team player.

Responsibilities

• Organize and arrange meetings ensuring logistics run smoothly.
• Maintain office records and expense reimbursements, liaising with Finance for claims.
• Manage and maintain office equipment and stationery supplies inventory.
• Responsible for all documentation compliance with ISO standards.
• Support with calendar management and meeting preparations.

Skills

Office admin management experience

Positive attitude

Approachable team player

Education

Graduate/Diploma holder

Job description

• 2-3 months contract
• Company pickup provided
• MNC

Responsibilities

• Organize and arrange meetings (internal and external) and ensure logistics run smoothly;
• Maintain office records and handle expense reimbursements/claims and to liaise with Finance to ensure correct payment of expense claims of the management team
• Assist as necessary with monthly reports for local management team
• Manage the purchasing and inventory of office stationery supplies;
• Manage and maintain office equipment maintenance contracts;
• Maintain and coordinate board, conference and meeting rooms' booking
• Responsible for all the expense claims pertaining to the above H&W and Social Activities.
• Responsible for the distribution of awards/vouchers for site recognitions
• Provides administrative support to the Unit Managers and team, including screening and redirecting calls when necessary, gathering information as appropriate, coordinating the signage of documents
• Managing calendars and scheduling meetings, making appropriate travel arrangements, facilitating expense reimbursements, managing incoming invoices, and filing documents as appropriate
• Assist with creating and distributing of minutes, action logs and presentations preparation
• To coordinate on Jurong Island pass application and request visitor access card or site sponsorship for visitors, suppliers and new hires.
• Ensure all documentations are in compliance with ISO standard and company regulations
• Ensure good working condition of Office & Pantry Equipment
• Responsible for ordering and maintaining good level of beverages for site consumption.
• Manage the ordering and inventory of office and business supplies
• Support in lunch orders for visitors during external audits or hosting meetings on site.

Requirements

• Previous office admin management experience of least 2 years.
• Graduate/Diploma holder
• Positive attitude, approachable team player

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Interested applicants may wish to email your resume in a detailed Word format to [e-mail]

We regret that only shortlisted candidates will be notified.

Cindy Char Sin Yi

[e-mail]

EA License Number: 02C4944

Registration Number: R1765345

People Profilers Pte Ltd

Tel: [phone]

20 Cecil Street Singapore 049705