Temp Executive Administrative Assistant - Dentistry Dean

National University of Singapore; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

National University of Singapore invites applications for a Temporary Management Support Staff in the Dentistry unit. You will provide day-to-day administrative and coordination support to the Head of Administration and the Dean, assist with scheduling, meeting materials, and keeping records organized.

This temporary appointment requires strong organization, discretion with confidential information, proficient MS Office skills, and the ability to manage multiple tasks with tight deadlines.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management, Office Administration or a related discipline.
• Prior administrative, secretarial, personal assistant or coordination experience would be advantageous.
• Good organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
• Able to work independently, follow up proactively and handle confidential information with discretion.
• Meticulous, organised and attentive to detail.
• Adaptable and willing to support different administrative and operational requirements.
• Immediate availability or short notice period would be advantageous given the temporary nature of the appointment.

Responsibilities

• Provide day-to-day administrative and coordination support to the HOA/Dean.
• Assist with scheduling meetings, appointments and admin arrangements.
• Prepare meeting materials, minutes and other administrative correspondence.
• Maintain electronic and physical records and documentation.
• Track follow-ups, action items and deadlines.
• Support reports, trackers and administrative summaries.
• Coordinate meetings, events and faculty activities.
• Handle sensitive information with confidentiality and discretion.
• Perform other duties and ad-hoc assignments as needed.

Education

Diploma in Business Administration / related discipline

Tools

Microsoft Office

Job description

National University of Singapore invites applications for a Temporary Management Support Staff in the Dentistry unit. You will provide day-to-day administrative and coordination support to the Head of Administration and the Dean, assist with scheduling, meeting materials, and keeping records organized.

This temporary appointment requires strong organization, discretion with confidential information, proficient MS Office skills, and the ability to manage multiple tasks with tight deadlines.