Management Assistant Officer (1 year contract)

National University of Singapore; Singapore; On-site; SGD 35,712 - 58,032; Full time

Job summary

National University of Singapore (Duke-NUS Medical School) invites applications for a Management Assistant Officer (1 year contract) in the Office of Corporate Services. Based at Outram Campus, you will support the Board Secretariat and assist in risk management activities.

The role involves coordinating administrative tasks, analysing risk data, and preparing dashboards and reports for senior management. Diploma with 1–2 years’ experience, strong organisational and communication skills are

Qualifications

• Diploma or equivalent in a related discipline with 1–2 years of relevant work experience.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks.
• Excellent communication and interpersonal skills with senior executives and stakeholders.
• Proficiency in office productivity software and adaptability to new tools.
• Attention to detail and data confidentiality when handling information.

Responsibilities

• Board Secretariat support: coordinate administrative functions and logistics.
• Risk management support: analyse data and identify trends, prepare insights.
• Administrative support: assist procurement, finance, and communications with stakeholders.
• Prepare meeting materials, presentations, reports, and statistics as required.
• Ensure timely follow-up actions and effective inter-department collaboration.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Office software proficiency

Data confidentiality

Education

Diploma or related discipline

Job description

Job Title: Management Assistant Officer (1 year contract)

University-Level Unit: Duke-NUS Medical School

Faculty/Department-Level Unit: Office of Corporate Services

Employee Category: Executive & Administrative

Posting Start Date: 30/07/2026

Location_ONB: Outram Campus

Job Description

The incumbent is responsible for providing administrative support to the Board Secretariat in managing and coordinating board-related activities. This role also involves assisting in the organisation and analysis of risk management data to support informed decision-making.

Key Responsibilities

Board Secretariat Support

• Assist in managing and coordinating full spectrum of administrative functions relating to Board-related activities and logistical arrangements.
• Assist in maintaining up-to-date organised Board-related activities.

Risk Management Support

• Assist in organising, analysing and summarising risk management data and identifying trends.
• Help prepare dashboard, reports, presentations, and other documents on key findings and insights, for accurate and timely reporting to the Management and Board.

Administrative Support

• Provide general administrative support to the Corporate Administration (Board Secretariat and Strategy functions) and Risk Management Department.
• Assist with the preparation of meeting materials and presentations, as well as reports and statistics whenever required.
• Handles all department procurement and finance matters
• Liaise with departments and stakeholders to ensure timely and effective communication and closure of any follow-up administrative actions.
• Support other ad hoc administrative duties as required.

Qualifications

• Diploma or equivalent in a related discipline with at least 1 to 2 years of relevant work experience.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks concurrently and prioritise effectively.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and stakeholders.
• Proficiency in using office productivity software and embracing new tools and technologies to stay relevant and add value in the digital age.
• Attention to detail and accuracy in data management and documentation.
• Demonstrates professional ethics and the ability to maintain strict confidentiality when handling sensitive information.

We regret that only shortlisted candidates will be notified.

Job requisition ID : 33885