Temporary Management Assistant Officer, NUS Dentistry (NUSDen)

National University of Singapore; Singapore; Vor Ort; SGD 28.000 - 42.000; Teilzeit

Zusammenfassung

The National University of Singapore invites applications for a Temporary Management Assistant Officer in NUS Dentistry (Kent Ridge Campus). The role supports patient allocation, records management, and clinic operations for the Dentistry faculty, working with the Dean's Office to coordinate students, clinics and admissions.

Responsibilities include data entry into the UG Database, updating patient records, assisting recruitment and specialty clinics, handling onboarding/offboarding, and

Qualifikationen

• Diploma or equivalent with relevant administrative experience, preferably in healthcare
• Strong organisational skills and meticulous attention to detail for high-volume data entry
• Proficiency in MS Excel and Word
• Good interpersonal and communication skills for liaising with students, patients, dentists and external organisations
• Ability to work independently and manage competing deadlines during peak intake periods

Aufgaben

• Patient allocation and records management; maintain UG database and match patients to students
• Screening, treatment tracking and discharge processing; update database from scanned forms
• Support Special Care Clinic and recruitment clinics; liaise with organisations and source patients
• Emergency case coordination during term breaks; liaise on Dentist On-Call approvals
• Onboarding/offboarding and annual cycle tasks; prepare student materials and ITC orientation
• Procurement and operational support; raise purchase requisitions and source quotations
• Front-desk and student support; assist daily enquiries and follow up cases

Kenntnisse

Administrative experience

Strong organisational skills

Interpersonal communication

Independent work

Ausbildung

Diploma or equivalent

Tools

MS Excel

MS Word

Jobbeschreibung

Temporary Management Assistant Officer, NUS Dentistry (NUSDen)

University-Level Unit: Dentistry

Faculty/Department-Level Unit: Dean's Office (Dentistry)

Employee Category: Contingent

Location: Kent Ridge Campus

Posted On: 20/10/2026

Job Description

• Patient allocation and records management. Receive and process patient referrals and interests from all channels (SMILE Clinic website, NUCOHS, polyclinics, PG/NUP and student ISeeU submissions); enter and maintain accurate patient records in the UG Database; match patients to students according to priority rules(retained, Year 4, Year 3, and Endo/paediatric-sibling considerations); prepare and issue Patient Assignment Forms; and distribute patient folders to student cubby holes.


• Screening, treatment tracking and discharge processing. Update the UG Database from scanned ISeeU forms; file cases assessed as unsuitable; process patient transfers, reassignments and recalls; and complete the discharge workflow — updating patient status, sorting and retaining required forms, passing folders for scanning, and archiving. These are the highest-volume, manual-entry tasks in the office.


• Specialty and recruitment clinics. Support the Special Care Clinic (SCC) — scheduling, liaising with social service organisations, preparing folders, assisting patient registration and recording student grades; and support the ISeeU and GPM/PDC recruitment clinics — sourcing patients from the waitlist, coordinating with PSA/DSA, and processing outcomes.


• Emergency case coordination. Assess and route urgent patient requests during term and term breaks, including liaising on Dentist On-Call approvals and 7th-chair/discipline-crossover activations.


• Onboarding, offboarding and annual cycle tasks. Prepare Year 1/Year 2 student materials (name stamps, chair tags, folders, labels); facilitate ITC and EPIC orientation; set up and clear cubby holes; manage patient handover at end of Year 4; and support retained (Year 5) students.


• Procurement and operational support. Raise purchase requisitions on Smartbuy for non-chemical clinic materials and consumables, source quotations, and confirm goods receipt.


• Front-desk and student support. Attend (support role) to daily in-person student enquiries at the DRO Level 8 office (allocation, folder status, appointment and paperwork queries), and investigate/follow up cases where school-allocated patients are not actioned by students.

Qualifications

• Diploma or equivalent with relevant administrative experience, preferably in a healthcare, clinical or education setting


• Strong organisational skills and meticulous attention to detail for high-volume manual data entry


• Proficiency in MS Excel and Word


• Good interpersonal and communication skills for liaising with students, patients, dentists and external organisations


• Ability to work independently and manage competing deadlines during peak intake periods.

Req ID: 34702

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