Team Secretary

Emplifi; Singapore; On-site; SGD 52,000 - 72,000; Full time

Job summary

Emplifi is seeking a proactive Administrative Assistant to support Senior Management in Singapore. You will manage calendars, meetings, and travel, prepare documents and materials, and take notes during sessions.

The role requires strong organisational and communication skills, discretion with confidential information, and the ability to multitask in a fast-paced environment. The position offers opportunities to contribute to projects and events while maintaining high professional standards.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• Strong organisational, communication, and time-management skills.
• Proficient in Microsoft Office / Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.
• Mature, resourceful, and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage the Senior Management’s calendars, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, meeting materials, and provide general administrative support.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist Senior Management with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Skills

Calendar management

Meeting coordination

Documentation prep

Stakeholder communication

Research summaries

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Manage the Senior Management’s calendars, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, meeting materials, and providing general administrative support.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist Senior Management with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Requirements

• Diploma or Degree in Business Administration or a related field.
• Strong organisational, communication, and time-management skills.
• Proficient in Microsoft Office / Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.
• Mature, resourceful, and comfortable working independently in a fast-paced environment.