EXECUTIVE

57 EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

57 EMPLOYMENT AGENCY PTE. LTD. is seeking an experienced executive assistant to support the leadership team in Singapore. The role requires managing calendars, coordinating board and executive meetings, and preparing performance reports for key stakeholders.

You will track projects, handle communications, assist with special initiatives, and help drive organisational efficiency while supporting HR, events, and risk management activities.

Qualifications

• High level of professionalism with experience handling confidential information.
• Detail-oriented and highly organised, able to lead teams and coordinate across departments.
• Strong analytical skills to evaluate performance metrics and recommend improvements.
• Ability to handle multiple priorities and work under pressure.
• Good verbal and written communication skills and ability to present information.
• Excellent leadership, decision-making and problem-solving skills.
• Experience in stakeholder engagement and relationship management.
• Experience in policy implementation and operational efficiency.

Responsibilities

• Manage executive calendars and schedule meetings with internal and external stakeholders.
• Coordinate and prepare materials for board meetings, executive team meetings, and other high-level discussions.
• Assist in tracking key projects and deliverables, ensuring deadlines are met and priorities are clear.
• Prepare detailed reports on the organisation’s performance for the board, executive team, and other stakeholders.
• Coordinate and assist in special projects, including change management and business development initiatives.
• Support the HR department with talent management, employee engagement, and leadership development.
• Handle incoming communication, such as emails and calls, and prioritise actions based on importance.
• Manage expense reports and budgeting for the executive office.
• Ensure the smooth execution of events, conferences, and executive travel arrangements.
• Oversee risk management and work on solutions to mitigate operational risks.

Skills

Confidentiality

Detail-oriented

Leadership

Stakeholder management

Communication

Analytical skills

Job description

Job Description

• Manage executive calendars and schedule meetings with internal and external stakeholders.
• Coordinate and prepare materials for board meetings, executive team meetings, and other high-level discussions.
• Assist in tracking key projects and deliverables, ensuring deadlines are met and priorities are clear.
• Prepare detailed reports on the organisation’s performance for the board, executive team, and other stakeholders.
• Coordinate and assist in special projects, including change management and business development initiatives.
• Support the HR department with talent management, employee engagement, and leadership development.
• Handle incoming communication, such as emails and calls, and prioritise actions based on importance.
• Manage expense reports and budgeting for the executive office.
• Ensure the smooth execution of events, conferences, and executive travel arrangements.
• Oversee risk management and work on solutions to mitigate operational risks.

Requirements

• High level of professionalism and integrity with experience handling confidential information.
• Detail-oriented and highly organised, able to lead teams and coordinate across departments.
• Strong analytical skills with the ability to evaluate performance metrics and recommend improvements.
• Ability to handle multiple priorities and work effectively under pressure.
• Good verbal and written communication skills and ability to present information.
• Excellent leadership, decision-making, and problem-solving skills.
• Experience in stakeholder engagement and relationship management.
• Experience in policy implementation and operational efficiency.