Team Secretary

EMPLIFI PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

EMPLIFI PTE. LTD. in Singapore seeks an organised Administrative Assistant to support Senior Management.

You will manage calendars, prepare documents, presentations, and meeting materials, and coordinate with stakeholders to ensure efficient operations. The role requires a diploma or degree in Business Administration or related field, strong communication and time-management skills, and proficiency in Microsoft Office or Google Workspace.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Strong organisational, communication, and time-management skills.
• Proficiency in Microsoft Office or Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.

Responsibilities

• Manage Senior Management's calendars, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, meeting materials, and provide general administrative support.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist Senior Management with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Skills

Organisational skills

Communication

Time management

Proactive

Discretion

Multitasking

Independent work

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Manage the Senior Management's calendars, meetings, appointments, and travel arrangements.
• Prepare documents, presentations, reports, meeting materials, and providing general administrative support.
• Take meeting notes and follow up on action items and outstanding matters.
• Coordinate with employees, clients, suppliers, and external stakeholders.
• Assist with business projects, company events, and ad-hoc initiatives.
• Conduct research and prepare summaries or recommendations when required.
• Maintain confidential records and handle sensitive information professionally.
• Assist Senior Management with general administrative and operational matters.
• Proactively monitor deadlines and follow up to ensure tasks are completed.

Requirements

• Diploma or Degree in Business Administration or a related field.
• Strong organisational, communication, and time-management skills.
• Proficient in Microsoft Office / Google Workspace.
• Highly proactive, detail-oriented, and able to multitask.
• Strong discretion and ability to handle confidential information.
• Mature, resourceful, and comfortable working independently in a fast-paced environment.