Team Assistant | Contract

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking a proactive Administrative Assistant to join our team. You will coordinate travel, manage expense processing, and schedule meetings, while providing critical support to executives and internal partners.

You will handle SharePoint Site administration, maintain team calendars, support events, and ensure smooth office operations. Strong MS Office skills and a client-focused, collaborative mindset are essential for success in this role.

Qualifications

• Minimum Diploma / Higher NITEC.
• Minimum 1 year of working experience in administration.
• Good communication & organizational skills are a must.
• Very good time management and ability to handle multiple tasks.
• Ambitious and independent.
• Client focus, service focused mindset and team spirit.
• Recognition of cultural differences.
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word).

Responsibilities

• Managing of business trips (booking flights, transfers, accommodation, etc.).
• Filing and tracking expense reports, processing incoming invoices.
• Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings).
• Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management.
• Support in Event Management (invitations, registrations, reporting).
• Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups).
• Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer).
• Updating of team flyers, team lists, organizational charts, and distribution lists.
• Planning of office events and team events.
• Ordering of access rights for tools, drives via IT ticket.
• Working very closely with executive assistants in the department, including holiday covers.
• Perform any other position related tasks as required and given by assigned supervisors.

Skills

Communication

Organization

Time management

Multitasking

Ambitious

Independent

Client focus

Team spirit

Cultural awareness

Education

Diploma / Higher NITEC

Tools

MS Office

Job description

Responsibilities

• Managing of business trips (booking flights, transfers, accommodation, etc.)
• Filing and tracking expense reports, processing incoming invoices
• Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
• Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
• Support in Event Management (invitations, registrations, reporting)
• Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
• Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
• Updating of team flyers, team lists, organizational charts, and distribution lists
• Planning of office events and team events
• Ordering of access rights for tools, drives via IT ticket
• Working very closely with executive assistants in the department, including holiday covers
• Perform any other position related tasks as required and given by assigned supervisors

Requirements

• Minimum Diploma / Higher NITEC
• Minimum of 1 year of working experience in administration
• Good communication & organizational skills are a must
• Very good time management and ability to handle multiple tasks
• Ambitious and independent
• Client focus, service focused mindset and team spirit
• Recognition of cultural differences
• Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)