Admin Executive (1 Year Contract)

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Morgan McKinley Pte. Ltd. in Singapore is seeking an experienced senior executive assistant to provide high-level secretarial and administrative support to senior management.

You will manage complex calendars, coordinate travel and meeting logistics, handle confidential information, and track business expenses. You will collaborate with administrative colleagues across Senior Leadership to execute ad hoc projects, resolve daily operational challenges, and ensure smooth workflow within a

Qualifications

• Diploma or Degree required with 4–5 years of admin support to senior leadership.
• Strong communication and interpersonal skills across all levels of the organization.
• Excellent written and verbal communication; professional tone and discretion.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple tasks with accuracy and independence in a fast-paced environment.

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Management.
• Coordinate, schedule, and prioritize meetings and calendars with stakeholders.
• Handle confidential information with discretion and professionalism.
• Arrange travel bookings and post-trip expense processing in line with policy.
• Support ad hoc projects and collaborate with administrative colleagues.

Skills

Interpersonal skills

Communication skills

MS Office

Calendar management

Travel coordination

Expense tracking

Discretion & confidentiality

Education

Diploma or Degree

Tools

Outlook

Excel

Word

PowerPoint

Teams

Job description

Job Overview

You will be working closely with the Senior Management in delivering high-level secretarial and administrative support. This role manages complex calendars, coordinates seamless travel and meeting logistics, handles confidential information, and tracks business expenses. Acting as a key operational anchor, you will collaborate with administrative colleagues across Senior Leadership to execute ad hoc projects, resolve daily operational challenges, and ensure smooth workflow.

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Management.
• Coordinate, schedule, and prioritize meetings and calendars with internal and external stakeholders.
• Handle sensitive information with the utmost discretion, integrity, and professionalism.
• Manage flight, accommodation, and transport bookings in compliance with company policy, and process post-trip claims.
• Prepare, track, and submit business and entertainment expense claims accurately and promptly.
• Coordinate venues, room bookings, equipment setup, catering, and administrative support for meetings and events.
• Maintain organized, accurate, and easily retrievable digital and physical filing systems.
• Assist Senior Management with ad hoc projects, tracking progress and following through to completion.
• Work closely with administrative colleagues supporting Senior Leadership to ensure smooth office operations.
• Proactively identify and resolve operational issues while managing competing priorities and tight deadlines.

Requirements

• Possess a Diploma or Degree with 4-5 years of administrative support experience for senior leadership.
• Strong interpersonal abilities to communicate and collaborate smoothly across all organizational levels.
• Demonstrate exceptional written and verbal communication skills.
• Skilled in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exhibit strong organizational skills, resourcefulness, and the ability to anticipate the needs of the senior management.
• Capable of balancing multiple tasks simultaneously while maintaining rigorous attention to detail and accuracy.
• Work effectively both independently and within teams to handle competing priorities in a fast-paced environment.
• Maintain a high standard of professionalism, sound judgment, and strict confidentiality.